What are the responsibilities and job description for the Accounts Payable & Procurement Specialist position at VDart, Inc.?
We are seeking a detail-oriented Administrative & Finance Operations Associate to support a wide range of clerical, procurement, and financial activities. This role is responsible for maintaining records, supporting financial reporting, processing transactions, and ensuring compliance with internal controls and SOX requirements. The ideal candidate will be highly organized, proactive, and capable of working across multiple functions in a fast-paced environment.
Key Responsibilities:
- Create and manage Purchase Orders with a focus on commercial accuracy and risk mitigation
- Process work cycles and MR11 transactions
- Support Jira service desk requests and resolve operational issues
- Assist with month-end close activities, including reporting and reconciliations
- Maintain records and support data retrieval, compilation, and financial tracking (budget, variance, cost)
- Perform limited accounts payable and invoice processing tasks
- Assist with inventory tracking and reporting activities
- Resolve vendor-related issues and respond to urgent requests in a timely manner
- Collaborate with cross-functional teams including Engineering, Operations, IT, Business Management, Accounts Payable, and Supply Chain
- Ensure compliance with SOX controls, company policies, and procedures
- Support special projects and ad-hoc assignments as needed
Required Qualifications:
- High School Diploma or GED required
- 1 2 years of experience in procurement, accounts payable, or administrative finance functions
Preferred Qualifications:
- Basic understanding of procurement and accounting processes
- Experience with SAP or similar ERP systems
- Familiarity with financial reporting and month-end processes