What are the responsibilities and job description for the Accounts Payable Specialist position at JRM Construction Management?
Company Overview
JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.
Job Summary
JRM is seeking an Accounts Payable Specialist to join our Accounting & Finance team. This individual will be responsible for accurately and efficiently processing accounts payable and expense reimbursements. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and collaborates effectively to resolve challenges. This is an excellent opportunity for someone eager to take on new challenges, build lasting relationships, and contribute to the continued growth of our accounting team.
Responsibilities and Duties
- Full cycle accounts payable processing; high volume matching, batching, coding, scanning and entering invoices in accordance with company guidelines; ensuring accuracy of GL coding and location coding
- Maintain and update various accounts payable reports and documentation to ensure accuracy and completeness
- Maintain updated vendor files and vendor numbers, including maintaining an open line of communication with vendors
- Manage receipts and retention of W-9 forms for required vendors
- Review and enter all construction/development invoices
- Enter all vendor information into construction accounting system
- Work with project managers to obtain approval of all invoices
- Process all construction checks including distribution/mailing
- Review expense reports for accurate coding to account, department, class, projects
- Verify accuracy, coding, and proper approval of reimbursables in Concur
- Verify that transactions comply with financial policies and procedures
- Import invoices into Sage/Timberline from Concur bi-weekly
- Complete monthly account reconciliations for AP
- Review and process employee travel/expense reports in Concur, ensuring accurate coding and compliance with established policies
- Assist in pulling information as requested by external parties
Qualifications and Skills
- Bachelor’s degree in finance or accounting and/or at least three years of relevant experience in Accounts Payable
- Prior experience working in the Construction and/or Real Estate Industry is a plus
- Excellent communication skills
- Strong organization skills with the ability to prioritize multiple tasks with keen attention to detail
Computer Skills
- Microsoft Office (Excel, Word, PowerPoint, and Outlook), Concur, and Sage 300 (Timberline)
All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Candidates must be authorized to work in the United States without the need for employer sponsorship.
The salary range listed in job postings reflects the Company’s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.
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