What are the responsibilities and job description for the Patient Concierge Supervisor - Ambulatory - Days position at VCU Health?
The Patient Concierge Supervisor provides oversight and management for the Patient Concierge Representatives, ensuring seamless and efficient daily operations. This position resides under Ambulatory Services, emphasizing clinical operations service within Ambulatory. Responsibilities may include medical record collection, referral transcription, and patient outreach. This role also supervises staff performance, optimizes workflows, implements process improvements, and upholds the highest standards of patient experience and service excellence.
Essential Job Statements
Supervises assigned staff and daily operations of area(s) and evaluates performance.
Coordinates and delegates daily work assignments. Monitors workflow and makes alterations, as needed.
Serves as contact and liaison with other departments.
Identifies and implements process change to improve patient services and staff productivity.
Partners with management to address issues that require immediate attention, i.e. policies violations, conflicts of a sensitive nature or that would be considered unusual in nature.
Manages/oversees other areas in the absence of the Manager.
Keeps employees abreast of priorities, activities, and procedural/policies changes.
Implements, enhances, and monitors on-going initiatives designed to reduce errors and improve patient services.
Analyzes policies, procedures, and workflow/processes and makes appropriate recommendations for changes.
Performs other duties as assigned and/or participates in special projects to support the mission of VCUHS and department. Provide assistance to team members. Accepts alternate assignments, as required.
Patient Population: Demonstrates the knowledge and skills necessary to provide equitable care appropriate to the age of the patients served on their assigned unit. Infant (1-12 months), Pediatrics (1-12 years),
Adolescents (13-17 years), Adults (18-64 years), Geriatrics (65 years and older)
Employment Qualifications
Required Education: Associates Degree in Healthcare Administration, Business Administration, Finance, Accounting, or closely related field from an accredited institution. An additional two (2) years of relevant work experience may be considered in lieu of education.
Preferred Education: Bachelors’ Degree in Business in Accounting, Finance, Health Administration or related field from an accredited program
Licensing/ Certification
Licensure/Certification Required: N/A
Licensure/Certification Preferred: Completion of medical terminology and/or other healthcare related courses
Minimum Qualifications
Years and Type of Required Experience: Required: Three (3) years of related experience. Preferred: Prior supervisory experience, Healthcare experience
Other Knowledge, Skills and Abilities Required: Knowledge of medical terminology, medical insurance, HMO, managed care, GE/IDX, computerized order entry, appointment scheduling and medical coding requirements.
Skilled in use of Microsoft Office applications and e-mail/calendaring
Cultural Responsiveness: Demonstrates a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
Other Knowledge, Skills and Abilities Preferred: N/A
Combination of education and experience in lieu of a degree.
Working Conditions: Periods of high stress and fluctuating workloads may occur. General office environment. Required to car travel to off-site locations, occasionally in adverse weather conditions. May have periods of constant interruptions. Prolonged periods of working alone.
Physical Requirements
Physical Demands: Lifting/ Carrying (0-50 lbs.), Push/ Pull (0-50 lbs.) , Stoop, Kneel, Squat, Bending
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Physical Requirements: Manual dexterity (eye/hand coordination), Repetitive arm/hand movements, Finger Dexterity, Color Vision, Acuity – near
Hazards: N/A
Mental/Sensory – Emotional
Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking, Other
Emotional: Fast pace environment, Steady Pace, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Able to Adapt to Frequent Change
Days
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
Essential Job Statements
Supervises assigned staff and daily operations of area(s) and evaluates performance.
Coordinates and delegates daily work assignments. Monitors workflow and makes alterations, as needed.
Serves as contact and liaison with other departments.
Identifies and implements process change to improve patient services and staff productivity.
Partners with management to address issues that require immediate attention, i.e. policies violations, conflicts of a sensitive nature or that would be considered unusual in nature.
Manages/oversees other areas in the absence of the Manager.
Keeps employees abreast of priorities, activities, and procedural/policies changes.
Implements, enhances, and monitors on-going initiatives designed to reduce errors and improve patient services.
Analyzes policies, procedures, and workflow/processes and makes appropriate recommendations for changes.
Performs other duties as assigned and/or participates in special projects to support the mission of VCUHS and department. Provide assistance to team members. Accepts alternate assignments, as required.
Patient Population: Demonstrates the knowledge and skills necessary to provide equitable care appropriate to the age of the patients served on their assigned unit. Infant (1-12 months), Pediatrics (1-12 years),
Adolescents (13-17 years), Adults (18-64 years), Geriatrics (65 years and older)
Employment Qualifications
Required Education: Associates Degree in Healthcare Administration, Business Administration, Finance, Accounting, or closely related field from an accredited institution. An additional two (2) years of relevant work experience may be considered in lieu of education.
Preferred Education: Bachelors’ Degree in Business in Accounting, Finance, Health Administration or related field from an accredited program
Licensing/ Certification
Licensure/Certification Required: N/A
Licensure/Certification Preferred: Completion of medical terminology and/or other healthcare related courses
Minimum Qualifications
Years and Type of Required Experience: Required: Three (3) years of related experience. Preferred: Prior supervisory experience, Healthcare experience
Other Knowledge, Skills and Abilities Required: Knowledge of medical terminology, medical insurance, HMO, managed care, GE/IDX, computerized order entry, appointment scheduling and medical coding requirements.
Skilled in use of Microsoft Office applications and e-mail/calendaring
Cultural Responsiveness: Demonstrates a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
Other Knowledge, Skills and Abilities Preferred: N/A
Combination of education and experience in lieu of a degree.
Working Conditions: Periods of high stress and fluctuating workloads may occur. General office environment. Required to car travel to off-site locations, occasionally in adverse weather conditions. May have periods of constant interruptions. Prolonged periods of working alone.
Physical Requirements
Physical Demands: Lifting/ Carrying (0-50 lbs.), Push/ Pull (0-50 lbs.) , Stoop, Kneel, Squat, Bending
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Physical Requirements: Manual dexterity (eye/hand coordination), Repetitive arm/hand movements, Finger Dexterity, Color Vision, Acuity – near
Hazards: N/A
Mental/Sensory – Emotional
Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking, Other
Emotional: Fast pace environment, Steady Pace, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Able to Adapt to Frequent Change
Days
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
