What are the responsibilities and job description for the Office Assistant position at Vasile Elevator, Inc?
Benefits:
Responsibilities/Functions
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Responsibilities/Functions
- Administrative Support: Manage daily office responsibilities, including filing, scheduling meetings or events, and maintaining organizational systems.
- Communication Coordination: Serve as the primary point of contact for facilitating internal and external communications, ensuring messages are delivered accurately, promptly, and to the appropriate parties.
- Data Management: Maintain accurate records and documentation, including data entry, reporting, and filing.
- Meeting Support: Schedule, prepare materials for, and document meetings, including taking minutes and following up on action items.
- Office Supply Management: Monitor and manage office supplies inventory, placing orders as needed to avoid shortages.
- Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate team members.
- Task Coordination: Assist with coordinating team projects, deadlines, and workflows to enhance productivity.
- Vendor and Client Relations: Communicate with vendors and clients, addressing inquiries and ensuring excellent service delivery.
- Purchasing Support: Issue purchase orders (POs) and log data to assist the Purchasing Department in managing workflows and inventory.
- Accounts Payable Assistance: Support the AP department with billing, receiving purchase orders (POs), and maintaining accurate records of transactions.
- HR Support: Assist the HR department with timekeeping, ensuring accurate employee attendance records and compliance with policies.
- Event and Travel Assistance: Help coordinate team events, travel arrangements, and company activities as required.
- Problem-Solving: Address and resolve office issues efficiently, escalating to leadership when necessary.
- Support Team Culture: Foster a positive, collaborative environment that aligns with company values and goals.
- Minimum bachelor’s degree in business, management, or a related field.
- 3 years of experience in a similar role, with a proven track record of driving results.
- Strong ability to prioritize tasks, manage time effectively, and maintain organized workflows.
- High level of accuracy in managing data, records, and documentation.
- Excellent written and verbal communication, with the ability to interact professionally with team members, clients, and vendors.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software; experience with QuickBooks or similar systems is a plus.
- Resourceful in addressing and resolving office challenges effectively and efficiently.
- Proven ability to work collaboratively in a team-oriented environment while also managing independent tasks.
- Familiarity with AP processes, including billing, and processing POs
- Experience with issuing POs and tracking purchasing data to assist with inventory and procurement processes.
- Understanding of basic HR processes, including timekeeping and employee record management.
- Professional demeanor and strong interpersonal skills for managing vendor and client relationships.
- Flexibility to handle multiple tasks in a fast-paced environment, adjusting priorities as needed.
- Commitment to maintaining confidentiality and professionalism when handling sensitive information.
- Knowledge of or experience implementing the Entrepreneurial Operating System (EOS) is preferred but not required.
- 7am – 4pm, Mon – Fri (excluding federal holidays) – Fridays are a rotating remote schedule
- $22 - $27 per hour commensurate with experience & education
- Medical, dental, vision benefits and 401k available after 60 days
- 3 weeks paid time off per year, accrued bi-weekly
- 5 paid holidays per year
Salary : $22 - $27