PAYROLL ADMINISTRATOR

About the Role:

The Payroll Administrator plays a critical role in ensuring the accurate and timely processing of payroll for all employees within our construction company. This position is responsible for managing payroll data, auditing payroll records, and ensuring compliance with federal, state, and local payroll tax regulations. The Payroll Administrator will collaborate closely with HR and finance teams to handle pay increases, leave of absence tracking, and resolve any payroll discrepancies. By maintaining and optimizing payroll software systems such as ADP Workforce Now, this role supports the overall financial health and employee satisfaction of the organization. Ultimately, the Payroll Administrator ensures that all payroll activities are executed efficiently, accurately, and in accordance with company policies and legal requirements.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of experience in payroll administration within a construction or related industry.
• Proficiency in payroll software, specifically ADP Workforce Now or similar platforms.
• Strong knowledge of payroll tax regulations and compliance requirements in the United States.
• Demonstrated experience with payroll auditing and payroll process management.

Preferred Qualifications:

• Certification in payroll administration such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience working in a construction industry environment with knowledge of industry-specific payroll challenges.
• Familiarity with leave of absence policies and their impact on payroll processing.
• Advanced skills in Excel and data analysis to support payroll reporting and auditing.
• Experience with integrating payroll systems with HR and accounting software.

Responsibilities:

• Process and audit payroll data on a regular schedule to ensure accuracy and compliance with company policies and legal standards.
• Manage payroll accounts, including the calculation and application of pay increases, deductions, and leave of absence adjustments.
• Utilize payroll software systems, primarily ADP, to input, update, and maintain employee payroll information.
• Coordinate with HR and finance departments to resolve payroll discrepancies and respond to employee inquiries regarding payroll matters.
• Ensure timely and accurate filing of payroll taxes and related reports in compliance with federal, state, and local regulations.

Skills:

The Payroll Administrator uses payroll auditing skills daily to verify the accuracy of payroll data and identify discrepancies before processing. Payroll administration expertise is essential for managing the entire payroll process, including handling pay increases and leave of absence adjustments, ensuring employees are compensated correctly. Proficiency with UltiPro payroll software enables efficient data entry, updates, and reporting, streamlining payroll operations. Knowledge of payroll tax regulations ensures compliance and accurate tax filings, reducing risk for the company. Additionally, strong communication and problem-solving skills are applied when collaborating with HR and finance teams to resolve payroll issues and respond to employee inquiries.