What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Vasco Asphalt Company LLC?
Nidy Sports Construction is seeking an experienced and detail‑oriented Administrative Assistant to support daily office operations and ensure smooth communication across departments. The ideal candidate will have strong customer service skills, administrative experience, and the ability to manage multiple tasks in a fast‑paced environment. This role is essential to maintaining efficient workflow, accurate documentation, and professional interactions with clients, vendors, and team members.
Key Responsibilities
Handle incoming phone calls and greet walk‑in visitors; direct inquiries to the appropriate personnel.
Provide high‑quality customer service and maintain a professional office environment.
Develop and maintain an understanding of company services and project processes.
Assist with administrative tasks including filing, scanning, mail distribution, and data entry.
Support bookkeeping functions such as processing receipts and assisting with Accounts Payable.
Act as liaison with subcontractors by collecting W‑9s, insurance certificates, and workers’ compensation documentation.
Issues subcontracts to Vendors
Provide sales support, including updating leads in Salesforce and assisting with customer notifications.
Prepare outbound communications.
Maintain organized digital and physical records in accordance with company procedures.
Assist with general office duties and special projects as assigned.
Follow all company policies, safety guidelines, and office protocols.
Perform other related duties as assigned.
Required Qualifications
2 years of administrative or office support experience.
Strong customer service and communication skills.
Proficiency with computers and common office software (Microsoft Office, email platforms, etc.).
Ability to multi‑task and manage a variety of responsibilities with accuracy. Strong attention to detail and organizational skills.
Ability to maintain confidentiality and handle sensitive information.
Valid driver’s license.
Ability to lift up to 25 lbs and assist with basic office tasks as needed.
Preferred Qualifications
Experience in construction, contracting, or related industries.
Familiarity with Salesforce or other CRM systems.
Basic bookkeeping or accounts payable experience.
Knowledge of office equipment and administrative best practices.
Physical Requirements
Prolonged periods of sitting, typing, and working at a computer.
Occasional standing, walking, bending, or lifting up to 25 pounds.
Ability to work in a standard office environment.
Nidy Sports Construction is continuing to grow, and we are looking for a hard‑working, dependable individual to join our administrative team. You must be able to pass a drug and alcohol screening, undergo a pre‑employment background check, and maintain professionalism in a fast‑paced environment.
We offer : Above average wages; medical, dental, and prescription coverage; paid holidays / vacation time; 401(k) plan with company match (no waiting period); weekly paychecks; and opportunities for advancement for hard-working individuals.
Military welcomed and encouraged to apply.
We care about our employees and the work environment, so Nidy participates in the Drug Free Workplace Program. You must be able to pass pre-employment drug and alcohol screening as well as random tests throughout the year. Nidy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.