What are the responsibilities and job description for the Payroll Specialist position at VARITE INC?
VARITE is looking for qualified Payroll Specialist in Wilmington, DE.
WHAT THE CLIENT DOES?
An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software.
WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.
Job Title: Payroll Specialist
Location: Wilmington, DE - 4 days in office, one day remote
Contract Duration: 3 months (possible extension)
Pay Rate Range: $40.00 - $45.77/hr. on W2
Work Authorization: Only USC or GC
HERE’S WHAT YOU’LL DO
Job Summary:
- We are looking for a highly motivated Payroll Administrator - US Payroll Tax to be responsible for US Payroll tax tasks including all corporate federal and state tax compliance and US payroll tax planning activities.
- This role will be responsible for all associated payroll tax reporting and filings using SAP and ADP GlobalView and UKG Pro. May also analyze and administer HR service delivery programs in areas such as case management, data and reporting, compliance, vendor integration and transactional services for employees, managers, former employees, term-vested employees, candidates and retiree populations. Maintains payroll tax data and provides reports as needed.
Job Responsibilities:
- Manage Payroll tax reconciliation reporting and approvals of the payroll runs including review and approval of funding for payroll tax remittances.
- Manage new POA forms and tax authority set up - proactively run control reports to identify new work locations that require set up in SAP and ADP Globalview and with the agency.
- Reconcile local tax set up to ensure employees are set up with the correct local tax jurisdiction code.
- Work internally using Payroll Systems to balance, reconcile and approve 941, 940, W2, W2c, 499W2 and 499W2c and amended returns as well as resolve any discrepancies.
- Prepare a weekly cash flow report to complete funding to Treasury/Accounts Payroll for payroll and tax funding.
- Actively identify and determine disposition of employee related retroactive taxes not taken (N records) to ensure the employer and where applicable employee adjustments are made following the HR Service Center and ADP process.
- Provide Payroll Tax expertise to HR Service Center and Payroll vendors to identify and ensure new legislation is implemented into systems in a timely and accurate manner. Support mergers, acquisition and divestiture tax work as required.
- Assist with monitoring the Wage Type listing, ensuring all new and existing wage types are set up correctly for income and tax reporting purposes.
- Manage the payroll tax quarterly process, including updates, corrections and approval of quarterly tax forms for the US and Puerto Rico.
- Provide support for and manage any payroll tax audits for the US and Puerto Rico. Provide reporting requirements, testing, and support per auditor requests. Remediate outstanding audit comments, providing proof of proper tax handling.
- Provide Payroll Tax communications for employees at year-end (to communicate federal tax changes, both income withholding and FICA.
- Manage tax issues and calculations involving expatriates, employee relocation tax processes or those not handled by vendor or systems.
- Manage the payroll year-end tax process and conduct user acceptance testing on new tax changes in the systems.
- Stays abreast of and communicates effectively regarding federal and multi-state regulatory requirements, emerging industry trends and company policies.
- Collaborates with the Payroll Leader and Team Lead on payroll audits, validations, and new state/federal payroll laws.
Experience:
- Minimum 3-5 years of payroll administration experience preferred
- Minimum 3-5 years financial reporting and/or payroll tax experience preferred
- Strong knowledge of financial reporting requirements and SEC experience preferred
Skills and Competencies:
- Working knowledge of end-to-end payroll procedures and other pay-impacting processes such as GL reconciliation is strongly preferred; knowledge of HR policies, practices, and procedures is preferred
- Able to work with confidential information, attention to details and accuracy, often in time-critical situations
- Effective communication skills to work with all levels of employees
- Experience partnering with business and function resources; third party vendors / outsourcers
- Ability to navigate computerized data entry system or other relevant applications
- Demonstrated effectiveness and ability to work independently
- Acts honestly and professionally, ability to handle confidential and sensitive information
- Ability to prioritize and multitask
- Demonstrated knowledge of payroll tax regulations
- Strong written and verbal communication skill
- Adaptable and flexible
- Fluent in English
Experience in using / managing one or more of the following systems is strongly preferred:
- Workday
- SAP Payroll
- ADP GlobalView
- UKG Pro
Education:
- Bachelor's degree in Human Resources, Business Administration, or other related field
- CPA and/or advanced degree strongly preferred
BENEFITS:
We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:
- Health Insurance: Medical, dental, and vision coverage
- Retirement Plans: Participation in a company-sponsored retirement savings plan.
- Legal Service Plans: Offering access to attorneys for legal advice and representation.
If this opportunity interests you, please respond by clicking on EasyApply.
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VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Salary : $40 - $46