What are the responsibilities and job description for the Administrative Assistant II position at VARITE INC?
VARITE is looking for qualified Administrative Assistant II in Wilmington, DE.
WHAT THE CLIENT DOES?
A science and technology company known for innovations in materials science, electronics, biotechnology, and specialty products. It develops high-performance materials, sustainable solutions, and agricultural technologies.
WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.
Job Title: Administrative Assistant II
Location: Wilmington, DE (Onsite)
Contract Duration: 12 months (Possible Extension)
Schedule: Full-Time, 40 Hours/Week
Pay Rate Range: $25.00 - $28.59/hr. on W2
Work Authorization: Only USC or GC
HERE’S WHAT YOU’LL DO
About the Role:
Client is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Client's business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Key Responsibilities:
Procurement & Financial Administration:
- Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
- Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
- Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
- Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
- Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
- Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
Required Skills:
- Organizational Excellence — Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
- Financial Acumen — Comfortable handling budget tracking, invoice coordination, and procurement workflows
- Systems Proficiency — Quick to learn and navigate internal enterprise systems and digital tools
- Communication — Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
- Discretion & Professionalism — Able to handle sensitive business and personnel information with confidentiality
- Problem-Solving — Self-starter who can identify gaps and take initiative to resolve issues independently
- Cross-Functional Collaboration — Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations
Required Qualifications:
- Associate's or Bachelor's degree, or equivalent professional work experience
- 2 years of administrative, office coordination, or operations support experience in a corporate environment
- Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
- Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
- Hands-on experience with vendor management and payment systems
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with CRM platforms such as Salesforce is a plus
BENEFITS:
We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:
- Health Insurance: Medical, dental, and vision coverage
- Retirement Plans: Participation in a company-sponsored retirement savings plan.
- Legal Service Plans: Offering access to attorneys for legal advice and representation.
If this opportunity interests you, please respond by clicking on EasyApply.
Know someone who would be perfect for this role? Refer to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network.
VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Salary : $25 - $29