What are the responsibilities and job description for the Administrative Coordinator position at VARITE INC?
VARITE is looking for a qualified Administrative Coordinator for one of its clients located in Arlington, VA
WHAT THE CLIENT DOES?
A global engineering, procurement, construction, and consulting company that provides infrastructure and energy solutions. It specializes in sectors such as energy, water, telecommunications, and environmental services.
WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.
Job Title: Administrative Coordinator 5
Location: Arlington, VA
Duration: 5 Months
Work Mode: Onsite - 5 days/week
Pay Range: $25 - $29/hr on W2
Temp to Perm
HERE'S WHAT YOU’LL DO:
Project Support Assistant 2 and Office Support Coordinator
Job Summary:
- Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.
- To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
- Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized, and knowledge of InDesign and Illustrator is preferred.
- Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
- Is coordinator of project communications
- Frequently interacts with upper management on related project issues, as well as external clients
- Performs scanning and electronic filing
- Answers phones
- Greetings and directs visitors
- Assembles documents (reproduction and collation)
- Performs word processing and data entry
- Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders
- Submits badging requests for building and suite level badging access
- Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required
- Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security.
- Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events.
- Building and maintain workflows- online tool
- Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms
- Creation of Microsoft Forms for various needs
- Reproduction of design documents, binding, shipping to clients
- Orders office supplies
- Maintains project calendar
- Arrange project-related meetings, travel and/or events. May travel with project team
- Generate or distributes ad hoc reports using various business systems and databases to internal project team
- Generates simple documents, such as letters and memos
- Generates more complex documents, such as spreadsheets, presentations, and project reports
- May coordinate collection of timesheets
- May route and track invoices
- May verify accuracy of invoices prior to approval
- Performs other general clerical duties as needed
- Individual contributor with no subordinates
WHAT YOU’LL NEED TO WIN:
Minimum Qualifications:
- Intermediate spreadsheet and word processing skills needed.
- All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
- 5 years relevant experience preferred
- High School Diploma or equivalent preferred
- Intermediate MS Word skills
- Intermediate MS Excel and PowerPoint skills
- Intermediate MS Outlook skills
- Spelling and grammar skills
- Concentration and cognitive skills
- Initiative
- Interpersonal skills
- Attention to detail and reading comprehension
- Communication skills, including verbal and written skills
- Ethics and values
- Integrity and trust
- Ability to make decisions
- Ability to prioritize
- Problem-solving ability
- Expense Reporting Systems (Creating)
- Expense Reporting Policies and Procedures (Reviewing and approving)
- Time Reporting Systems
- Time Reporting Policies and Procedures
- PeopleSoft and Blueprint Basic Users
- Telephony and Web conferencing
- Electronic Repository Systems
- Travel Systems
- Financial Information Systems/Business Reporting System
If this opportunity interests you, please respond by clicking on EasyApply.
BENEFITS:
We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:
- Health Insurance: Medical, dental, and vision coverage
- Retirement Plans: Participation in a company-sponsored retirement savings plan.
- Legal Service Plans: Offering access to attorneys for legal advice and representation.
Know someone who would be perfect for this role? Refer them to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network.
VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status
Salary : $25 - $29