Office Administrator/Receptionist (Temporary)

About Variosystems

Variosystems is a global electronics manufacturing solutions provider dedicated to delivering high‑quality, customer‑centric products across a wide range of industries including medical, industrial, aerospace, and communications. With locations across North America, Europe, and Asia, we partner closely with our customers to bring innovative electronics solutions to life. Our North America headquarters in Southlake, Texas serves a critical role in supporting regional customers and coordinating with global operations.

Position OverviewWe are seeking a highly organized, proactive, and professional Office Administrator/Receptionist to support Variosystems North America. This role serves as the first point of contact for visitors, clients, and employees, creating a welcoming and professional environment. The Office Administrator/Receptionist is responsible for managing front desk operations, handling incoming communications, and providing administrative support to ensure the efficient day-to-day functioning of the office.

Key Responsibilities

• Manage front desk operations and greet visitors in a professional manner
• Coordinate travel and hotel accommodations for visitors and employees
• Plan and organize employee events, including birthdays and recognition programs
• Order and pick up food for events and coordinate employee of the month prizes (e.g., Uline items)
• Maintain and update AHEAD postings and company communication boards
• Perform routine supply runs (e.g., Costco) as needed
• Stock and maintain office kitchen and refrigerator supplies
• Manage visitor smock laundering and inventory
• Oversee smock and strap distribution and organization
• Retrieve and distribute incoming mail
• Answer and direct incoming phone calls
• Coordinate and escort shredding service providers (e.g., Shred-it)
• Maintain cleanliness and organization of conference rooms
• Create employee engagement and communication flyers
• Manage the printing and distribution of business cards and support other marketing initiatives as needed
• Document meeting notes
• Provide administrative and executive assistant support as needed
• Perform additional duties as assigned by the supervisor
  
  

Qualifications

• High school diploma or equivalent
• 1-2 years of experience providing administrative or office support
• Proficiency in Microsoft Office 365 (e.g. Word, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to multitask and prioritize in a fast-paced environment
  
  

Variosystems LLC is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.