What are the responsibilities and job description for the Office Manager Bookkeeper position at Variety Staffing?
Job Overview:
We are a growing construction company looking for a highly organized and proactive individual to manage essential office operations and bookkeeping tasks. This is an in-office position requiring attention to detail, initiative, and the ability to juggle multiple responsibilities.
Responsibilities:
Bookkeeping & Financial Management
- Enter and organize all receipts in QuickBooks Desktop.
- Maintain physical files, ensuring they are properly labeled and stored.
- Process bi-weekly payroll.
- Prepare, send, and track invoices; confirm receipt of invoices with clients.
- Manage bill payments for vendors and other operational expenses.
Office Administration
- Monitor email for customer requests.
- Prepare quotes for labor and parts; provide follow-up with customers.
- Place orders for parts and inventory; package and prepare orders.
- Complete new employee onboarding.
- Collect and verify timekeeping for employees.
- Monitor due dates for employee performance reviews and yearly education requirements, coordinate and schedule training and appointments.
- Organize and maintain the office supply inventory, including uniforms, paper, and other essentials.
- Ensure smooth office operations and address any team or equipment needs promptly.
- Occasionally pick up parts or run errands.
Team & Culture Management
- Maintain a positive team environment by organizing birthday greetings and tracking key dates for team members.
- Foster a collaborative and welcoming atmosphere in the office.
Requirements:
- Proven experience in bookkeeping (QuickBooks Desktop).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize responsibilities effectively.
- Familiarity with construction/service paperwork and processes is a plus.
- Proficiency in Microsoft Excel and other basic office tools.
- Positive attitude and a proactive approach to problem-solving.
What We Offer:
- A dynamic and supportive work environment.
- Opportunities to grow and take ownership of key administrative functions.
- Competitive salary based on experience.