What are the responsibilities and job description for the Billing Coordinator position at Variety Staffing?
Job Summary:
We are seeking a detail-oriented and organized Billing Coordinator to join our team in a fast-paced manufacturing environment. The Billing Coordinator is responsible for preparing, generating, and submitting accurate and timely invoices to customers based on production, shipping, and sales data. The ideal candidate understands manufacturing workflows, including work orders, inventory movement, and job costing, to ensure billing accuracy and compliance.
Key Responsibilities:
- Generate and process customer invoices based on shipments, work orders, and sales contracts.
- Review shipping documentation (packing slips, delivery confirmations, bills of lading) to confirm delivery and invoicing readiness.
- Verify prices, quantities, and terms against purchase orders and customer agreements.
- Coordinate with production, sales, and shipping departments to resolve discrepancies or missing information.
- Monitor open orders and completed jobs to ensure timely billing and avoid revenue delays.
- Maintain accurate records of billing activities in the ERP/accounting system.
- Assist with month-end close activities, including revenue recognition, accruals, and reconciliations.
- Respond to customer inquiries regarding invoices, credits, or account balances.
- Support audits and internal reporting by providing documentation and analysis.
- Identify and support improvements to billing processes and best practices.
- Apply correct sales tax rates based on location, product type, and taxability rules.
- Maintain and validate tax-exempt certificates and ensure proper documentation is on file.
- Use external tax software to calculate and report sales tax accurately.