What are the responsibilities and job description for the Accounts Payable Specialist. position at Variantyx?
We are transforming precision medicine.
Variantyx is a technology-driven precision medicine company providing state-of-the-art diagnostic
solutions for the rare genetic disorders and reproductive genetics markets, and treatment optimization in
oncology. Our proprietary whole genome analysis platform allows us to better understand a person’s genetic makeup, leading to unmatched diagnostic capabilities and improved personalized treatment
recommendations.
Role Description:
The Accounts Payable Specialist is responsible for processing and managing outgoing payments in a timely, accurate, and efficient manner. This role plays a key part in ensuring financial accuracy and maintaining strong relationships with vendors and internal departments. The ideal candidate is detail-oriented, organized, and experienced with invoice processing and financial systems. This is a full-time role.
Responsibilities:
- Review, verify, and process vendor invoices, maintain and set-up new vendor accounts.
- Ensure proper coding of invoices in accordance with company policies
- Prepare and process weekly payment runs (checks, ACH, wire transfers)
- Process vendor payments - Internal via Banking Platform (CashPro) and external via third party AP Vendor Platform (Bill.com). Reconcile vendor statements and resolve payment discrepancies or issues.
- Serve as system administrator for our accounting tools - AP vendor platform (Bill.com), Credit Card vendor platform (Divvy), Travel and Expense Platform (Navan), etc.
- Assist with month-end closing activities and accruals related to A/P
- Maintain vendor files and ensure W-9s and tax documentation are up to date
- Provide support to the broader Finance teams by preparing and maintaining recurring monthly reports utilizing Microsoft Excel and Google Sheets, including the use of pivot tables, filters, and VLOOKUP functions.
- Communicate with internal departments and external vendors regarding invoice/payment inquiries
- Ensure compliance with internal controls and accounting procedures
- Assist in audits by providing documentation and support as needed
Qualifications:
- Associate’s degree in accounting, Finance, or related field (bachelor’s preferred)
- Minimum 3 years’ experience in corporate accounting
- Knowledge of accounting software (QuickBooks online, Bill.com - preferred)
- Strong foundation in spreadsheets (Pivot tables, filters, formulas) Excel and Google Sheets
- Excellent attention to detail and organizational skills
- Strong communication and problem-solving abilities
- Ability to work independently and as part of a team in a fast-paced environment