What are the responsibilities and job description for the Accounts Receivable Specialist position at VarcoMac LLC?
VarcoMac, a Legence Company
VarcoMac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of VarcoMac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.
Position Overview
VarcoMac, LLC is seeking a highly motivated Accounts Receivable Specialist to support our Finance team. This role is responsible for managing the full accounts receivable cycle, including invoicing, collections, payment processing, account reconciliation, and reporting. The Accounts Receivable Specialist will work closely with project managers, account managers, and customers to ensure timely billing and collections while maintaining accurate financial records. This position plays a key role in supporting cash flow, resolving billing issues, and ensuring compliance with accounting policies and procedures.
Key Responsibilities
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
VarcoMac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of VarcoMac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.
Position Overview
VarcoMac, LLC is seeking a highly motivated Accounts Receivable Specialist to support our Finance team. This role is responsible for managing the full accounts receivable cycle, including invoicing, collections, payment processing, account reconciliation, and reporting. The Accounts Receivable Specialist will work closely with project managers, account managers, and customers to ensure timely billing and collections while maintaining accurate financial records. This position plays a key role in supporting cash flow, resolving billing issues, and ensuring compliance with accounting policies and procedures.
Key Responsibilities
- Client & Stakeholder Engagement
- Collaborate with project managers and account managers to resolve billing discrepancies and customer account issues.
- Communicate with customers regarding outstanding balances, payment inquiries, and collection efforts.
- Serve as a key point of contact for accounts receivable inquiries and payment-related matters.
- Financial Operations & Execution
- Manage the entire accounts receivable process, including invoicing, collections, payment application, and reporting.
- Monitor customer accounts for overdue balances and initiate collection activities as needed.
- Process incoming payments and ensure accurate allocation to customer accounts.
- Reconcile customer accounts and investigate and resolve discrepancies in a timely manner.
- Prepare monthly work order invoices and coordinate with account managers to ensure timely billing.
- Review unbilled work orders and determine appropriate actions to ensure accurate revenue recognition.
- Reporting & Compliance
- Prepare regular accounts receivable reports, including aging reports, collection status updates, and other management reporting.
- Maintain accurate financial records and ensure compliance with accounting policies, procedures, and GAAP standards.
- Support the development and implementation of accounts receivable policies and process improvements.
- Produce timely and accurate accounting reports for leadership review.
- Project & Department Support
- Assist with month-end closing activities related to accounts receivable.
- Support year-end audit requests and provide required documentation.
- Participate in ad hoc projects and other finance-related initiatives as assigned.
- Education & Credentials
- Associate's degree in Accounting, Finance, or a related field required.
- Bachelor's degree in Accounting, Finance, or a related field preferred.
- Experience
- 1-3 years of experience in accounts receivable, billing, collections, or a related accounting function.
- Experience within the construction, engineering, manufacturing, or related industries is preferred.
- Demonstrated experience managing customer accounts, invoicing, payment processing, and collections activities.
- Technical & Professional Skills
- Strong understanding of accounting principles, financial processes, and GAAP.
- Advanced proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis functions.
- Strong analytical and problem-solving skills with exceptional attention to detail.
- Ability to prioritize multiple responsibilities and work independently in a fast-paced environment.
- Excellent verbal and written communication skills with the ability to interact effectively with customers and internal stakeholders.
- Ability to prepare accurate financial reports and maintain organized documentation.
- This position is based in Odenton, MD and requires onsite attendance five (5) days per week.
- No sponsorship is available for this position.
- Other duties may be assigned as needed to support departmental objectives and business operations.
- Salary Range: $55,000 to $70,000
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Salary : $55,000 - $70,000