Junior HR Generalist

Junior HR Generalist Opportunity

Upper Manhattan

HYBRID: Monday – Thursday 9am – 5:30pm (onsite 1-2 days per week); Fridays 9am – 2:30pm (remote)* There may be times when more onsite days are required

Long -Term Temporary with Potential for Temporary-to-Direct Hire

Fabulous opportunity to join a top-notch HR team at a giant in Academia. Seeking someone who is outgoing, friendly, and empathetic, with strong interpersonal and communication skills. Ability to regularly interact with employees and candidates.

The ideal candidate will be organized, detail-oriented, and comfortable managing a variety of administrative responsibilities. This is a true HR support role that requires someone who can balance competing priorities, handle sensitive information with discretion, and follow through on tasks accurately and efficiently.

Key Responsibilities:

• General HR Administrative Support: Provide day-to-day administrative support to the HR team, maintain accurate records and spreadsheets, and assist with special projects as needed.
• Executive Calendar Management: Manage the Chief Human Resources Officer’s calendar, including scheduling meetings, coordinating appointments, and helping manage competing priorities.
• Recruitment Support: Provide recruitment assistance, including coordinating interviews, communicating with candidates, and supporting other hiring-related administrative activities.
• Union Support: Assist with administrative tasks and processes related to union employees and labor relations.
• Billing and Budget Administration: Process invoices, manage billing responsibilities, coordinate payments, and ensure expenses are handled accurately and in a timely manner.
• Unemployment Claims and State Reporting: Assist with unemployment claims, review monthly statements received from the state, and process quarterly state payments through the Banner Request Form process.
• Employee Terminations and Exit Processes: Coordinate administrative aspects of employee terminations and offboarding, ensuring required steps and documentation are completed.
• HR Events: Coordinate and support HR events and employee engagement activities.
• Community Service Applications: Review and approve community service applications in accordance with established procedures.
• HR Newsletter: Assist with the preparation, coordination, and distribution of the HR newsletter. 

Key Qualifications:

• Bachelor’s Degree required
• 1 Year plus of administrative support. Some Human Resources or experience in academia is a plus.
• Proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficiency with spreadsheets, strong organizational skills and attention to detail are a must
• Outgoing, friendly, and empathetic; professional and polished, with a welcoming and approachable demeanor; comfortable interacting with employees, candidates, and leadership.
• Highly organized, detail-oriented, and dependable; skilled in managing administrative tasks, spreadsheets, billing, and documentation
• Able to handle confidential and sensitive information with discretion; proactive, adaptable, and capable of managing multiple responsibilities; eager to learn and grow within a broad HR generalist role.