What are the responsibilities and job description for the Payroll Assistant position at Vanguard Group Staffing?
Administrative/Payroll Assistant – Construction Industry
We are seeking a detail-oriented Administrative Payroll Assistant. This position will assist with payroll preparation, employee record maintenance, union reporting, and the implementation of a new employee onboarding system. This is an onsite Monday through Friday long-term temporary position, with the potential for temporary-to-direct hire.
Key Responsibilities Include:
- Assisting with administrative functions and payroll compliance.
- Assisting with processing payroll for union and non-union employees.
- Reviewing employee timecards for accuracy, proper approvals, job codes, cost codes, and pay classifications.
- Verifying regular hours, overtime, shift differentials, prevailing wages, union rates, deductions, and other payroll adjustments.
- Maintaining accurate employee payroll records, including wage rates, union classifications, tax information, direct deposit details, and benefit deductions.
- Supporting the implementation of a new employee onboarding system.
- Contacting employees to obtain updated or missing onboarding documents.
- Reviewing onboarding records to ensure required documents are complete, current, and properly entered into the system.
- Maintaining employee documentation, including Form I-9, Form W-4, direct deposit authorizations, identification, certifications, union information, and company-required forms.
- Protecting confidential employee information.
- Performing additional administrative duties as assigned.
Qualifications
- MS Office skills and payroll-support experience.
- Construction industry exposure strongly preferred.
- Experience collecting, reviewing, and maintaining employee onboarding documents.
- Experience with FOUNDATION software is a plus.
- Ability to handle confidential information with professionalism and discretion.
Salary : $25