What are the responsibilities and job description for the Logistics Coordinator position at VANE LINE BUNKERING LLC?
- New York based – to work out of our Court Street office following a few months of training in Baltimore.
- M-F role, with rotations onto weekends and holidays.
- Weekends/Holidays are remote, up to 3 week days per month can be worked remotely as well – pending manager approval.
The role of the Logistics Coordinator is essential to the success of Vane Line Bunkering operations. As a Logistics Coordinator, you will be responsible for coordinating the safe and efficient movement of tugboats and barges delivering a variety of petroleum products across many regions within the United States. You are the first point of contact for vessel crews, customers, and trade partners. During day-to-day operations you will manage vessel schedules, coordinate deliveries with vessel agents, and provide outstanding service to our valued customers.
ESSENTIAL DUTIES & RESPONSIBILITIES
SCHEDULING FUNCTIONS
o Manage schedules for multiple vessel movements in a variety of ports.
o Actively monitor and update our proprietary logistics software.
o Communicate with vessel agents on vessel schedules and particulars.
o Coordinate loadings and deliveries with cargo terminals.
o Communicate with trade partners to advise on vessel operations.
o Coordinate vessel movements with Operation/Engineering teams to carry out vessel maintenance and inspections.
ADMINISTRATIVE FUNCTIONS
o Accept new cargo nominations from our customers and input them into our proprietary logistics software.
o Finalize and track final cargo orders.
o Verify completed jobs to be processed by the billing department.
CUSTOMER SERVICE FUNCTIONS
o Communicate directly with customers via phone and email.
o Generate vessel delivery schedules and work with our customers to achieve their objectives.
o Provide direct support for customers and be their resource for problem solving.
o Establish a rapport and strong relationships with our customers.
VESSEL SUPPORT FUNCTIONS
o Communicate in real time with our vessel crews to ensure safe and efficient operations.
o Problem solving with crews and operations managers.
o Relay emergency/incident communications to the proper points of contact.
OTHER RESPONSIBILITIES
o Support the chartering department in customer relations and marketing initiatives.
o Be available to be a general point of contact for multiple outside parties.
o Contribute to the continual improvement, optimization, and innovation of the Fleet Logistics department
Qualifications:EDUCATION AND/OR EXPERIENCE
o Associate’s degree (Preferred)
o Bachelor’s Degree (Strongly Preferred)
o 1-2 years of logistics experience (Preferred)
o Operational experience in the Maritime Industry (Strongly Preferred)
o Proficiency in Microsoft Suite Products (Word, Excel, etc.)
KNOWLEDGE, SKILLS, AND ABILITIES
o Strong written and verbal communication skills.
o Proficient with computers and technology.
o Maintain strong attention to detail.
o Critical Thinking Skills.
o Customer Service Skills.
o Comfortable with multitasking and managing multiple moving components at any given time.
o Able to work weekends/holidays on a rotational basis, and adjust schedule to meet the needs of our operations.
Salary : $80,000 - $90,000