Accountant- L2C

Job Title Accountant- L2C Job Description Accountant I-, Contract Administration, Billing & Credit Collections & AI Specialist HAY LEVEL – 50 Primary roles and responsibilities - Create project number – Receive, check & create project number, assign employees to the new projects. Maintain changes in the project master data & perform quality checks Process Project Entry Sheets (PES)- Check errors from interface, process documents (budget journal entry), update & enrich (master)data based on project type Design and develop automated workflows using Power Automate to streamline business processes Strong experience in Power Automate (flows, approvals, RPA) Hands-on experience with Power BI (DAX, data modelling, visualisation) Analyse business requirements and translate them into technical solutions Integrate systems and data sources using APIs and connectors within Power Platform Implement AI-based solutions (e.g., predictive analytics, chatbots, intelligent automation Check contract administration- Prepare reports, reconcile positions, analyses differences & correct, request follow up actions in business Perform & report on internal controls checks as defined in Internal Control Environment Preform monthly dashboard activity. Perform month end close activities. Report monthly on Revenue Billed vs Revenue Recognized & solve differences above a threshold for value & no of days for all companies globally Perform Reconciliations in VENA for Billing Check for any unposted and transactions for the month and take required action Prepare info in Credit management tooling – Receive information & upload in Credit management tooling Follow up Credit management dashboard- Follow up & document outstanding invoices with customer or Project manager (in case of disputes) with the goal to retrieve a payment promise: - Call the customer (new outstanding invoice, follow up payment agreement, resolved dispute) - Send reminder (1st or 2nd reminder) - Follow up on dispute internally (with applicable Project manager roles) - Escalate internally Customer risks advise - Request customer risk rating with external partner & combine with other risk indicators from the policy to calculate the applicable risk rating. Update risk rating in applicable systems and based on request of the internal customer share risk advise. Set-up billing plan – Check input data from project manager, verify correctness with booked order intake and Process in accounting system Review “future” billing dates- Check that estimated invoice dates are up to date Create invoice- Perform invoicing checks on VAT, specific customer requirements, country requirements. Create invoice and send invoice to customer. We distinguish different types of invoices with their own characteristics: - Milestone invoices project related - Milestone invoices Service project related - T&M invoices - Progress billing invoices - Service order invoicing - Sales order invoicing - Manual invoicing Follow up unapplied cash – Investigate received payment and instruct GL Team with correct posting. Perform & report on internal controls checks as defined in Internal Control Environment Independently plan, analyze and carry out collection of past due accounts regularly reconcile accounts on timely manner, and initiate credits and adjustments to accounts as well as ensure corresponding credits and debits are in place Identify issues related billing, applicable taxes, documentation requirements etc. on regular basis & get information from tax teams & Controllers & solve them on priority Review orders on credit holds and take action delivery dates are met Initiate and maintain complete record of customer contacts, to avoid any hassles during critical times Assist to collect and prepare collection reports on weekly basis and evaluate process and measure efficiency of all portfolios on regular basis Coordinate with team members to resolve all credit issues and manage large amount of data and ensure compliance to all contracts Perform month end close activities, and do a deep analysis on collections and financial credit situations of clients every month Provide assistance in internal audits with regards to Credit checks, documentations etc. Perform monthly calculations for Provision for doubtful debts based on set parameters for all Companies Globally. This is a critical process & attention to detail & accuracy of paramount importance. Offers professional arguments as the basis for making choices and for convincing the people concerned. FX process: Create FX Module, Prepare hedge documentation, Recalculate project rate, Tax VAT updates in Module, Calculate FX corrections on FX contracts. Set priorities, distributes work, monitoring progress and quality. Participate in improvement projects & work continuously on improvement cycles Work with stakeholders to identify automation and reporting opportunities Ongoing process improvement focus, making recommendations and participating and or leading implementations to improve department efficiency Establish and maintain strong working relationships with customers and other functional groups at all levels including executive decision makers Extend support to the operations team to understand specific root cause and acts in their Tier 2 role Writes/reviews work instructions/SOP’s Coordinating and participation in Test process - UAT - in case of tool changes Address instances that might lead to fraud, financial risk or loss of efficiency Perform root cause analysis Actively share knowledge best practice in community Explain and teach (new) colleagues Skillsets & Qualifications: At least 8 years of experience in Project accounting, Billing and Credit Collections, preferred to have experience working in a shared service center Education Qualification – B.com, M.com, MBA (Finance) Possess strong knowledge of GAAP, IFRS (Preferred to have) Preferred JD Edwards or other ERP’s Experience. Good Analytical skills Good verbal and written communication skills Attention to detail approach with logical thinking Proactive approach and active involvement in driving process improvements, automations if any Displays the ability to multitask and handle multiple issues at the same time without stress Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends Proficiency in MS Office - Word/ Excel/PPT Experience in Blackline Reconciliation tool preferred Ability to ensure completion of multiple tasks against tight deadlines, prioritizing and organizing effectively Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends Aspire. Grow. Achieve. Together Are you looking to develop your career and satisfy your ambitions at a company where you can aspire to new heights, enjoy personal growth and thrive on achievement? At Vanderlande, we seek passionate and ambitious people capable of making a positive impact on our key customer projects while developing a successful and prosperous career in a challenging and rewarding international environment. We are the global market leader for future-proof logistic process automation at airports – from London Heathrow to Singapore Changi – and in the parcel market for leading players such as UPS and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, including Walmart, which seamlessly integrate innovative systems, intelligent software, and life-cycle services. If you aspire to a position of responsibility and want to make a difference by facilitating the delivery of what matters most to consumers, passengers, and businesses, the next step on your path to global opportunities is to join Vanderlande. As part of our network and unique culture of freedom and flexibility, you will be able to express yourself and become connected to our dedicated people, building strong relationships and rising to the challenge of industry-leading projects. You will grow, take ownership and make every day better as you continue on the road to success with your spirit of adventure – and fulfill your ambitions for personal development through our Academy. Vanderlande will give you the necessary knowledge, tools, and support so that together we have the confidence and ability to exceed our customers’ expectations in over 100 countries. To achieve our collective goals, you will seize the initiative and have a hands-on role working in a positive environment to deliver tangible, state-of-the-art products and improve the competitiveness of our highly visible customers. As an integral part of our team, you will have the enthusiasm and be driven to reach our destination before your next journey with Vanderlande begins… So, if you would like to join a profitable and growing company that will enable you to reach your goals and focus on your future, please get in touch with us.