What are the responsibilities and job description for the Accounts Payable Specialist position at Van's Aircraft?
Join the Team at Van’s Aircraft – Where Passion Takes Flight
Van’s Aircraft is the world leader in kit aircraft manufacturing, known for our quality, community, and commitment to aviation.
Overview
We’re looking for a detail-oriented Accounts Payable Specialist to join our small but fast-paced finance team. In this role, you’ll handle vendor payments and expense processing to help keep our manufacturing operations running smoothly. Provide necessary accounting support to ensure; (1) all assigned accounting transactions are processed on an accurate and timely basis; (2) assist to ensure monthly financial statements are prepared in accordance with Company policies and practices and generally accepted accounting principles (GAAP) and (3) all financial records, files, reports, analyses and reconciliations are maintained on a current basis to aid management in operating the business and complying with all applicable laws and regulations. You’ll work closely with teams across the company to ensure invoices are accurate, timely, and properly coded, supporting strong vendor relationships and efficient internal workflows.
This is a hands-on role that requires accuracy, organization, and the ability to manage a high volume of transactions with care.
Key Responsibilities
Van’s Aircraft is an Equal Opportunity Employer committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based on job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law.
Van’s Aircraft is the world leader in kit aircraft manufacturing, known for our quality, community, and commitment to aviation.
Overview
We’re looking for a detail-oriented Accounts Payable Specialist to join our small but fast-paced finance team. In this role, you’ll handle vendor payments and expense processing to help keep our manufacturing operations running smoothly. Provide necessary accounting support to ensure; (1) all assigned accounting transactions are processed on an accurate and timely basis; (2) assist to ensure monthly financial statements are prepared in accordance with Company policies and practices and generally accepted accounting principles (GAAP) and (3) all financial records, files, reports, analyses and reconciliations are maintained on a current basis to aid management in operating the business and complying with all applicable laws and regulations. You’ll work closely with teams across the company to ensure invoices are accurate, timely, and properly coded, supporting strong vendor relationships and efficient internal workflows.
This is a hands-on role that requires accuracy, organization, and the ability to manage a high volume of transactions with care.
Key Responsibilities
- Process vendor invoices with accurate coding to cost centers, departments, or job orders.
- Perform three-way matching of purchase orders, packing slips, and invoices.
- Monitor payment terms and prioritize invoices to support healthy cash flow.
- Resolve discrepancies by partnering with procurement, receiving, and production teams.
- Reconcile vendor statements and maintain current supplier records.
- Support weekly check runs, ACH payments, and wire transfers.
- Maintain vendor documentation (e.g., W-9s, payment details) in line with company policies to allow for easy and secure access, retention and retrieval.
- Assist with month-end close by entering invoices, recording accruals and reconciling general ledger balances as assigned.
- Provide documentation for internal and external audits.
- Contribute to process improvements that enhance AP efficiency.
- Cross train with Accounting Personnel in order to perform tasks during vacations, illnesses, etc.
- Prepare month-end operating account bank reconciliation for approval by the CFO and Staff Accountant.
- Assist CFO and Staff Accountant in providing monthly reports and analyses as required or requested by management or third parties.
- Notify CFO, Staff Accountant, and appropriate personnel of important issues and developments.
- Perform any other duties as assigned.
- 2 years of accounts payable experience, ideally in a manufacturing or industrial setting.
- Familiarity with purchase order workflows and inventory-related invoicing.
- Experience using ERP/accounting systems (e.g., SAP, Oracle, NetSuite, Epicor, or similar).
- Ability to collaborate across departments to resolve issues.
- High attention to detail and strong time management skills.
- Clear, professional communication.
- Experience with manufacturing cost centers or job costing (preferred).
- Knowledge of 1099 reporting and sales/use tax compliance (preferred).
- Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
- Full-time, onsite role (Monday–Friday).
- Occasional overtime as needed to support operations, month/year closing and audits.
- Office/manufacturing setting with cross-functional team interactions.
Van’s Aircraft is an Equal Opportunity Employer committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based on job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law.
