What are the responsibilities and job description for the Administrative/Project Manager Assistant position at Van Ert Electric Company, Inc.?
Job description:
Overview:
We are seeking a detail-oriented and proactive Administrative/Project Manager Assistant to join our Administration team. This role serves as a vital link between field technicians, project managers, customers, and division managers. The ideal candidate will be highly organized, adaptable, and skilled at communication, ensuring smooth coordination of office operations and project support.
Key Responsibilities:
- Answer and direct phone calls, greet visitors, and provide excellent customer service.
- Manage communications including memos, emails, invoices, reports, and other correspondence.
- Support project managers with scheduling meetings, preparing purchase orders, proposals, and bid documentation.
- Coordinate administrative tasks such as filing, scanning, printing plans/specs, and maintaining calendars.
- Assist with project coordination including contracts, change orders, permits, inspections, and vendor quotes.
- Order office supplies, safety equipment, and job-related materials while monitoring inventory.
- Support onboarding of new hires, expense reporting, and technology requests (laptops, tablets, cell phones).
Benefits:
- 401(k) retirement plan
- Health insurance
- Dental insurance
- Vision insurance
- Employee assistance program
- Paid time off
- Opportunities for career growth in a safety-first culture
Requirements:
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- 2–3 years of clerical, secretarial, or office experience.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
- Strong organizational and time-management skills with attention to detail.
- Excellent verbal and written communication abilities.
- Ability to interact effectively with staff, vendors, and customers.
- Working knowledge of general office equipment.
- Valid driver’s license for occasional travel.
Apply: Send your resume to careers@vanert.com or apply via Indeed.
Job Type: Full-time
Work Location: In person
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $23 - $27