What are the responsibilities and job description for the Accounts Payable Specialist position at Van Ert Electric Company, Inc.?
Job Overview
The Accounts Payable Specialist is responsible for supporting the organization’s financial operations through the accurate and timely processing of vendor invoices, expense reports, and payments. This position will assist in maintaining accurate financial records, ensuring compliance with company policies, and fostering strong vendor relationships by resolving discrepancies and facilitating timely payments
Duties
- Review, verify, and process vendor invoices with accurate three‑way matching and adherence to company policies.
- Prepare and execute scheduled payment runs (checks, ACH, wires) and reconcile vendor statements to resolve discrepancies.
- Monitor AP aging, follow up on overdue items, and maintain organized, audit‑ready records and documentation.
- Manage vendor relationships by responding to inquiries, coordinating with internal teams, and maintaining vendor master data.
- Support month‑end and year‑end close activities, including accrual preparation and audit documentation requests.
- Process employee expense reports, ensure compliance with internal controls, and contribute to process improvements for efficiency.
Experience
- High school diploma required; Associate’s degree in Accounting or related field preferred, with at least 2 years of AP or related accounting experience.
- Proficient in ERP/accounting systems (SAP, Oracle, NetSuite, QuickBooks) and Excel, including formulas, pivot tables, and data analysis.
- Strong understanding of AP processes, general accounting principles, internal controls, and tax-related vendor requirements (W‑9s, 1099s, sales/use tax).
- Exceptional accuracy, organization, and time‑management skills, with the ability to prioritize work and meet deadlines.
- Effective communicator with strong problem‑solving abilities, professionalism, confidentiality, and a customer‑service mindset.
- Adaptable team player committed to continuous learning, able to work independently, and comfortable in a dynamic environment.
If you're ready to grow your career and make a meaningful impact in a fast‑paced, high‑performing accounting team, we’d love to connect. Submit your resume to careers@vanert.com or apply through really to be considered for the Accounts Payable Specialist position.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule: Monday to Friday
Work Location: In person
Pay: $21.00 - $25.00 per hour
Work Location: In person
Salary : $21 - $25