What are the responsibilities and job description for the VBHS Counseling Administrative Assistant position at Van Buren High School?
Essential Duties and Responsibilities
- Coordinate administrative operations of the high school counseling office, ensuring efficient daily workflow and customer service for students, parents, staff, and community stakeholders
- Serve as the primary point of contact for transcript requests, student records inquiries, enrollment documentation, and graduation verification
- Ensure accuracy and integrity of student information within district student information systems and state reporting platforms
- Assist with Arkansas state reporting requirements, including data verification, coding, and enrollment reporting
- Maintain and manage physical and digital student records, including cumulative folders, transcripts, immunization records, legal documents, and court-related materials
- Assist in identifying student academic needs during enrollment, including credit deficiencies, IEPs, 504 plans, and ELL services
- Operate standard office equipment and utilize district software systems, including student management systems, spreadsheets, databases, and communication platforms
- Maintain positive work habits such as punctuality, regular attendance, enthusiasm, and ability to work as part of a team
- Perform other duties as assigned by the Principal or Assistant Principal to support daily school operations
Qualifications
- High school diploma or GED preferred
- Clean background check
- Strong oral and written communication skills
- Ability to operate office equipment such as a computer, printer, fax machine, and telephone
Physical Requirements
- Be able to stand/sit for the majority of the school day
- Be able to walk short distances between classrooms and activities
- Be able to climb stairs
- Be able to sit, stand, lean, reach, bend, lift (<25 lbs.) and squat as needed
*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Reports to: Principal/Assistant Principal
Contract: 210 days
Opening is for the 2026-2027 school year.
Salary : $35,045 - $42,353