Academic Materials Specialist (Bookstore Operations)

Location: University of Wisconsin Stevens Point

Job Type: Full-Time, Hourly

Pay: $23/hour

We’re looking for an experienced and detail-oriented Academic Materials Specialist to oversee all aspects of textbook operations within our bookstore. This role plays a critical part in ensuring students and faculty have access to the right course materials—at the right time and at the right price.

You’ll manage procurement, inventory, pricing strategies, and faculty relationships while ensuring compliance with academic and regulatory requirements. If you enjoy working in a fast-paced, collaborative environment and have a passion for supporting student success, this role is for you.

What You’ll Do

Textbook Procurement & Adoption

• Partner with faculty to collect and verify textbook adoption information for upcoming terms
• Collaborate with the ordering team to place orders with publishers and vendors
• Ensure timely delivery of course materials and adherence to adoption deadlines
• Maintain compliance with federal and institutional regulations
  
  

Inventory Management

• Manage inventory levels to meet demand while minimizing overstock
• Conduct regular audits and resolve discrepancies
• Coordinate buyback programs and maintain a balanced mix of new and used materials
  
  

Pricing & Sales Strategy

• Collaborate with the ordering team to establish competitive pricing strategies
• Monitor sales trends and adjust inventory and pricing to meet revenue goals
• Partner with marketing to promote textbook sales and rental programs
  
  

Faculty & Student Support

• Serve as the primary contact for faculty regarding textbook needs
• Assist students with questions on availability, pricing, and rental options
• Provide guidance on digital and alternative course materials
  
  

Compliance & Reporting

• Ensure compliance with the Higher Education Opportunity Act (HEOA) and other regulations
• Maintain accurate records of adoptions, orders, and sales
• Analyze reports related to sales performance, inventory levels, and adoption rates
  
  

Team Leadership

• Train and supervise bookstore staff on textbook operations and customer service
• Delegate tasks including shelving, returns, and buyback activities
• Foster a collaborative, customer-focused team environment
  
  

What We’re Looking For

Education

• Bachelor’s degree in Business, Education, or a related field preferred
• Equivalent experience will be considered
  
  

Experience

• 3 years in textbook operations, inventory management, or retail management
• Experience in higher education or campus bookstores is a plus
  
  

Skills

• Strong organizational and project management abilities
• Proficiency in inventory systems and Microsoft Office
• Excellent communication and interpersonal skills
• Ability to analyze data and make informed decisions
  
  

Physical Requirements

• Ability to lift, push, pull, and carry up to 40 pounds
• Ability to stand, walk, and bend for extended periods
• Occasional use of ladders or equipment for inventory management
  
  

Work Environment

• Primarily bookstore-based with frequent interaction with students, faculty, and staff
• Occasional travel may be required for training or regional meetings
  
  

Additional Information

This role description reflects the general nature and level of work performed and is not intended to be a complete list of responsibilities. Duties may evolve based on business needs.