Human Resources Generalist - Recruiting & Payroll

Job Summary

The Human Resource Generalist is responsible for the daily functions of the Human Resources department specific to recruitment and payroll responsibilities. 

Duties and Responsibilities

• Maintains high standards of confidentiality of all employee records and information.

Recruitment & Retention

• Assists in maintaining the applicant tracking system making sure jobs are posted timely, closed, and all email announcements are sent out in a timely manner to employees, successful and unsuccessful candidates.
• Assists hiring managers with identifying and screening potential employees.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Ensures all pre-employment requirements are met including candidates OIG/GSA/Sam search, references, credentials, verifying experience, education, E-Verify, background check and drug screening.
• Arranges meeting locations, travel, and/or accommodations for applicants.
• Coordinates and conducts employee orientation.
• Organizes training and development initiatives.
• Seeks and registers for job fairs, attending when appropriate.

Payroll

• Responsible for reconciling timecards, including reviewing employee timecards to ensure accuracy, identifying any discrepancies, and approving the hours worked before they are submitted for payroll processing; this includes checking for errors like missed punches, incorrect job codes, and improper lunch punches.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including timecards, salaries, benefits, expenses, garnishments, taxes, and other deductions, in compliance with government regulations.
• Assists with proofing payroll prior to submitting to the Director of Human Resources and CFO for submission.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures accurate and timely processing of new hires.
• Ensure compliance with federal, state, and local payroll, wage, hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software workflows and procedures.

Expenses

• Reviewed and verified supporting documentation for all expenses prior to submitting to management for final approval.

Benefits (Back Up)

• Processes new hire information and employee changes. 
• Utilize the HRIS system to maintain complete and up-to-date records. 
• Assist with Open Enrollment in HRIS and Open Enrollment employee events.

Training

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.

Performance

• Manages Performance Management in HRIS including job description maintenance, creating, along with the manager, performance reviews for all positions
• Responsible for managing job performance reviews 
• Monitor Performance Management program for efficiency and recommends improvements as necessary. 

Credentialing

• Works closely with the credentialing human resources generalist to ensure references are received timely

Employee Relations

• Maintains personnel files in compliance with applicable legal requirements.
• Provides excellent customer service while being friendly and courteous to all employees and patients.
• Provide support to employees in various HR-related topics and resolve any issues that may arise, elevating matters to the Human Resources Lead when appropriate.
• Provide guidance to employees and managers on human resources policies and procedures.
• Assist in development and implementation of human resource policies and Standard Operating Procedures (SOP).
• Maintains and updates human resources documents, such as employee handbook, job descriptions, competencies, and performance evaluations.

HRIS

• Proficiency with the ability to quickly learn the organization’s HRIS and talent management systems and keep up to date on system updates. 
• Attends monthly update meetings for HRIS
• Serve as subject-matter expert regarding all HRIS function, responsible for maintenance of system specifically Talent Management, Performance Management
• Optimize HRIS system and workflows.
• Supports HRIS Super Users.

Analytics and Reporting

• Performs personnel audits.
• Assists with performance metric reports

Other

• Prepares basic correspondence relating to personnel matters.
• Performs other duties as assigned. 

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• One to three years of human resources management experience preferred.
• Current human resources and/or compensation credentials or certification, such as PHR, SPHR, SHRM-CP, or SHRM-SCP.

Certificates, Licenses and Registrations

Will need to keep current licenses as required by federal, state, or other regulatory agencies.

Required Skills and Abilities 

• Excellent verbal and written communication skills. 
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks, delegating when appropriate.
• Ability to function well in a high-paced and, at times, stressful environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with, or able to quickly learn, HRIS and talent management systems.