What are the responsibilities and job description for the Office Administrative Assistant position at Valley Green Landscaping, Inc.?
Company Overview
Join our team a premier landscaping firm dedicated to transforming outdoor spaces. We pride ourselves on high-quality craftsmanship and a supportive, work environment. We are looking for a motivated, detail-oriented professional to keep our daily operations running smoothly.
Key Responsibilities
- Customer Relations: Serve as the primary point of contact for incoming calls and emails, providing professional and warm service to clients and vendors.
- Scheduling & Coordination: Manage calendars and schedule estimate appointments and service requests based on daily workflow.
- Operations Support: Create job folders, record daily work tickets from field crews, and send digital notices to clients regarding performed services.
- Financial Assistance: Assist with basic bookkeeping, including entering bills in QuickBooks, processing invoices, and tracking subcontractor receipts.
- Data & Records: Maintain organized digital and physical customer files, update CRM databases, and manage office supply inventory.
Suggested Skills Qualifications
- Experience: 1–2 years of administrative or customer service experience preferred. Background in landscaping, construction, or trades is a major plus.
- Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Software Knowledge: Familiarity with accounting software like QuickBooks Online and industry-specific CRM tools (e.g., LMN) is highly desirable.
- Soft Skills: Proven ability to prioritize effectively, and maintain confidentiality in a busy environment.
Work Location: In person