What are the responsibilities and job description for the AP Coordinator: position at Valcourt?
Job Details
Description
The Accounts Payable Coordinator plays a key role in supporting the financial operations of our construction organization. This position is responsible for processing high-volume invoices, managing vendor relationships, and ensuring the accuracy and timeliness of payments across multiple entities. The ideal candidate will have experience with construction-related AP systems, strong attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities
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Invoice Processing: Accurately enter and route AP invoices using the Stampli Invoice Workflow on a daily basis.
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Payment Preparation: Prepare and process weekly check registers for all Stampli/NetSuite entities.
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Inbox & Vendor Management: Monitor and manage multiple AP inboxes, respond to vendor inquiries, and ensure timely issue resolution.
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System Routing: Route invoices through Stampli and TimberScan for proper coding and approval routing.
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Vendor Terms Management: Maintain and update vendor payment terms within Timberline to ensure compliance and consistency.
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Request Processing: Handle check requests, per diem requests, and other payment-related needs as they arise.
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AP Support: Provide overflow assistance to the AP team and serve as departmental backup when necessary.
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Vendor Statements: Review, reconcile, and resolve discrepancies on vendor statements to maintain accurate account balances.
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Other Duties: Perform additional accounting and administrative tasks as assigned.
Qualifications
Qualifications
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Previous experience in Accounts Payable, preferably in the construction industry.
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Familiarity with construction accounting software such as Timberline (Sage 300), TimberScan, Stampli, or NetSuite.
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Strong attention to detail and accuracy when handling high-volume transactions.
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Excellent communication skills for interacting with vendors and internal project teams.
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Ability to work independently while contributing to a collaborative team environment.
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Strong organizational and time-management skills.