Project Coordinator

We are seeking a motivated, reliable and detail-oriented Construction Project Coordinator to support our production team and assist with the successful execution of construction projects from startup through closeout.

This role is ideal for someone with strong organizational skills, construction administration experience, and the ability to manage multiple priorities in a fast-paced environment. The Project Coordinator will work closely with field supervisors, subcontractors, clients, and internal departments to ensure projects are properly documented, financially tracked, and running efficiently.

Responsibilities:

Preconstruction & Job Startup

• Distribute project contract documents and estimating information to field supervisors
• Coordinate project startup activities, including rental orders, startup meetings, and resident notifications
• Assist with project submittals and permit applications
• Support setup of project budgets and schedules of values within accounting software

Project Coordination

• Issue and track purchase orders
• Maintain project files, logs, schedules, and documentation
• Assist with change orders, RFIs, submittals, and subcontract agreements
• Attend OAC meetings and prepare meeting minutes
• Coordinate communication with clients, subcontractors, suppliers, and internal staff
• Assist with project invoicing, lien waivers, AP approvals, and WIP reporting
• Support project closeout documentation and final project archiving

Qualifications:

• 2–5 years of experience in construction project coordination or related role
• Experience with construction accounting procedures preferred
• Strong proficiency in MS Office, MS Project, NetSuite, & Computer Ease
• Excellent written and verbal communication skills
• Strong organizational and problem-solving abilities
• Ability to work independently and collaboratively
• High attention to detail and ability to manage multiple deadlines