What are the responsibilities and job description for the Executive Assistant position at Vaden Automotive?
Vaden Automotive, a leading name in the automotive industry, is seeking a highly organized, proactive, and professional Executive Assistant to support one of our Directors. This is an exciting opportunity to join a growing organization where your organizational skills, professionalism, and ability to anticipate needs will make a direct impact.
About Vaden Automotive
The Vaden family has proudly owned and operated multiple dealerships for over 55 years. Our business also includes a rental car division and a parts distribution network, and we've built lasting relationships with thousands of customers while giving back to the communities we serve. We value and invest in the success of our employees.
What You'll Do
Manage and coordinate a complex executive calendar, meetings, and travel arrangements
Prepare professional reports, presentations, correspondence, and meeting materials
Organize agendas, take meeting notes, and follow up on action items to ensure timely completion
Serve as a liaison between the Director and internal departments, vendors, and external partners
Prioritize competing requests while maintaining exceptional attention to detail
Maintain confidential information with the highest level of professionalism and discretion
Track projects, deadlines, and deliverables to keep priorities organized and on schedule
Assist with planning meetings, events, and executive travel as needed
Support administrative initiatives and collaborate with cross-functional teams
What We're Looking For
Previous experience supporting a Director, Vice President, or other senior-level executive (1 year preferred)
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
High attention to detail and ability to meet deadlines in a fast-paced environment
Excellent time management and problem-solving skills
Self-motivated with the ability to anticipate needs and work independently
Professional demeanor with a high level of discretion and confidentiality
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
Flexibility and adaptability in a dynamic business environment
Why Choose Vaden Automotive
Comprehensive medical, dental, and vision coverage
Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness
401(k) retirement plan with matching
Paid vacation and holidays
Employee discounts on vehicles, service, and more
Employee assistance program
Flexible spending account and health savings account
Professional development assistance
Referral program
Relocation assistance
A positive, collaborative, and professional work environment
Pay based on experience, with potential bonus opportunities after 90 days of employment
Ready to bring your organizational skills to a growing, family-owned organization? Apply today to become an Executive Assistant with Vaden Automotive.
Vaden Automotive is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
About Vaden Automotive
The Vaden family has proudly owned and operated multiple dealerships for over 55 years. Our business also includes a rental car division and a parts distribution network, and we've built lasting relationships with thousands of customers while giving back to the communities we serve. We value and invest in the success of our employees.
What You'll Do
Manage and coordinate a complex executive calendar, meetings, and travel arrangements
Prepare professional reports, presentations, correspondence, and meeting materials
Organize agendas, take meeting notes, and follow up on action items to ensure timely completion
Serve as a liaison between the Director and internal departments, vendors, and external partners
Prioritize competing requests while maintaining exceptional attention to detail
Maintain confidential information with the highest level of professionalism and discretion
Track projects, deadlines, and deliverables to keep priorities organized and on schedule
Assist with planning meetings, events, and executive travel as needed
Support administrative initiatives and collaborate with cross-functional teams
What We're Looking For
Previous experience supporting a Director, Vice President, or other senior-level executive (1 year preferred)
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
High attention to detail and ability to meet deadlines in a fast-paced environment
Excellent time management and problem-solving skills
Self-motivated with the ability to anticipate needs and work independently
Professional demeanor with a high level of discretion and confidentiality
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
Flexibility and adaptability in a dynamic business environment
Why Choose Vaden Automotive
Comprehensive medical, dental, and vision coverage
Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness
401(k) retirement plan with matching
Paid vacation and holidays
Employee discounts on vehicles, service, and more
Employee assistance program
Flexible spending account and health savings account
Professional development assistance
Referral program
Relocation assistance
A positive, collaborative, and professional work environment
Pay based on experience, with potential bonus opportunities after 90 days of employment
Ready to bring your organizational skills to a growing, family-owned organization? Apply today to become an Executive Assistant with Vaden Automotive.
Vaden Automotive is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Salary : $21 - $26