Legal Support Supervisor

Vaco is hiring for a Legal Support Supervisor opportunity in Cleveland OH
Direct Hire, Onsite (2 remote days per month)
Salary: 70-95,000/yr

Job Summary:
The Legal Support Supervisor supervises and coordinates the daily workflow of legal administrative assistants in support of the transactional practice groups including corporate, M&A, Tax and Real Estate. This position ensures the administrative transaction team follows established procedures, protocols, and operates at the highest level. The Legal Support Coordinator works collaboratively with team members to improve efficiency and deliver high quality service to attorneys and other legal team members.

In addition to supervisory responsibilities this position also provides administrative support to assigned attorneys. A high level of professionalism and confidentiality of client and firm matters are essential.

Essential Duties and Responsibilities:
Supervisory

• Coordinate the daily workflow for transactional legal administrative assistants, including monitoring the Attorney Support Portal to ensure work is assigned and completed timely and efficiently.
• Review administrative processes and procedures, identify areas for improvement and provide recommendations.
• Establish and maintain harmonious working relationships and foster an atmosphere of teamwork and cooperation.
• Monitor and coordinate resource materials in Teams to provide the most up-to-date information for the administrative team.
• Conduct effective performance evaluations; share knowledge, mentor and provide guidance to team members.
• Assist with recruiting, onboarding, and training new team members.
• Maintain employees' timecards, time off requests, and remote work requests.
  
  

Legal Administrative Assistant

• Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner. Extensive editing, proofreading, and redlining of legal documents, including contracts, agreements, and corporate filings.
• Coordinate, assemble, and organize closing materials, including closing binders.
• Draft standard correspondence and format documents.
• Coordinate and manage attorney calendars, schedule meetings, and make travel arrangements.
• Enter time entries for attorneys accurately and efficiently into the firm's timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.
  

Required Knowledge, Skills and Abilities:

• High School diploma required.
• Minimum 5 years of corporate/transactional legal administrative assistant experience.
• Previous supervisory experience preferred.
• Working knowledge of legal documents, formatting, table of contents, styles, and track changes.
• Ability to manage workflow and delegate assignments and projects.
• Ability to train, coach, and provide constructive feedback.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work effectively in a team environment.
• Proficient in Microsoft Office Suite.
• Experience working with a document management system.
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).