HR Admin

HR Admin - I-9 Compliance Project

Location: Pasadena, CA - Fully Onsite

Schedule: Monday-Thursday, 8:00 AM - 5:00 PM (32 hours per week)

Pay: $23-$25/hour

Type: Temporary, approximately 1-month project

Overview

We are looking for a detail-oriented HR Admin to support a large-scale I-9 audit and correction project for a well-known national restaurant brand. This is a focused, heads-down role where your primary responsibility will be reviewing, correcting, and tracking I-9 documentation across a high volume of employee records. If you have a sharp eye for detail, know your way around an I-9, and are comfortable following up persistently to get things done, we want to hear from you.

Key Responsibilities

• Review I-9 forms for errors, including missing information, incorrect fields, and improperly completed sections
• Follow up with restaurant managers to obtain missing information and ensure timely corrections
• Coordinate with employees to correct Section 1 errors and collect required documents
• Print, scan, and physically handle corrected I-9 documents
• Provide compliant guidance to managers and employees while maintaining strict confidentiality
• Track and maintain accurate audit logs throughout the project
• Escalate unresolved or high-risk compliance issues to the appropriate HR leadership

Ideal Candidate

• I-9 experience is a must
• Extremely detail-oriented with a high level of accuracy
• Comfortable following up with managers and holding people accountable without being confrontational
• Trustworthy and discreet when handling confidential employee information
• Self-sufficient and not reliant on heavy direction to get work done
• Laid back, easy to work with, and collaborative team player

Requirements

• I-9 experience required
• HRIS experience a plus (any system)
• No degree required, relevant experience will be considered
• Comfortable with printing, scanning, and high-volume document handling