What are the responsibilities and job description for the HR Admin position at Vaco by Highspring?
HR Admin - I-9 Compliance Project
Location: Pasadena, CA - Fully Onsite
Schedule: Monday-Thursday, 8:00 AM - 5:00 PM (32 hours per week)
Pay:$23-$25/hour
Type: Temporary, approximately 2-month project
Overview
We are looking for a detail-oriented HR Adminto support a large-scale I-9 audit and correction project for a well-known national restaurant brand. This is a focused, heads-down role where your primary responsibility will be reviewing, correcting, and tracking I-9 documentation across a high volume of employee records. If you have a sharp eye for detail, know your way around an I-9, and are comfortable following up persistently to get things done, we want to hear from you.
Key Responsibilities
- Review I-9 forms for errors, including missing information, incorrect fields, and improperly completed sections
- Follow up with restaurant managers to obtain missing information and ensure timely corrections
- Coordinate with employees to correct Section 1 errors and collect required documents
- Print, scan, and physically handle corrected I-9 documents
- Provide compliant guidance to managers and employees while maintaining strict confidentiality
- Track and maintain accurate audit logs throughout the project
- Escalate unresolved or high-risk compliance issues to the appropriate HR leadership
Ideal Candidate
- I-9 experience is a must
- Extremely detail oriented with a high level of accuracy
- Comfortable following up with managers and holding people accountable without being confrontational
- Trustworthy and discreet when handling confidential employee information
- Self-sufficient and not reliant on heavy direction to get work done
- Laid back, easy to work with, and collaborative team player
Requirements
- I-9 experience required
- HRIS experience a plus (any system)
- No degree required, relevant experience will be considered
- Comfortable with printing, scanning, and high-volume document handling
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $23 - $25