What are the responsibilities and job description for the Executive Assistant to CFO position at Vaco by Highspring?
Location: Redwood City, CA (Hybrid, 3-4 days onsite)
Pay: $50-$55/hr
Duration: Approx. 2 months with the possibility to extend or convert
Start: ASAP
A global gaming company is seeking a seasoned Executive Assistant to support its Chief Financial Officer. This is an onsite-facing role for a candidate who can step in quickly, manage a fast-moving executive desk, and operate confidently within a high-level corporate environment. The ideal individual has extensive C-Suite experience and can hit the ground running with minimal training.
About the RoleThe Executive Assistant will provide direct support to the CFO, with a strong focus on complex calendar management, prioritization, coordination across executive teams, and operational support. This is a temporary assignment through the end of January, with potential to extend based on performance and business needs.
Key ResponsibilitiesExecutive Support
- Manage a heavy, shifting executive calendar and prioritize time effectively.
- Act as the primary gatekeeper for the CFO, ensuring preparedness for meetings and discussions.
- Handle confidential information with a high level of discretion.
- Partner with an existing temporary EA to ensure a smooth transition.
Operations and Logistics
- Coordinate domestic and international travel, itineraries, and logistics.
- Manage expense reports and reconcile transactions through corporate systems.
- Support planning for leadership meetings, offsites, and internal events.
- Prepare meeting materials, agendas, and follow-up actions.
Cross-Functional Coordination
- Build strong working relationships with Executive Assistants across Finance and other C-Suite functions.
- Serve as a liaison between the CFO and internal teams to support communication and workflow.
- Work collaboratively within a high-volume, fast-paced corporate environment.
Required
- 7 years supporting C-Suite or senior-level executives.
- Proven ability to step into a new environment and execute immediately.
- Strong organizational, scheduling, and administrative skills.
- Proficiency with Microsoft Office, calendaring platforms, and expense systems.
- Experience in demanding, fast-paced environments.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $50 - $55