What are the responsibilities and job description for the Contracts Administrator position at Vaco by Highspring?
Seeking a detail-oriented Contracts Administrator to manage the full lifecycle of contracts and agreements. This role will support contract preparation, review, execution, compliance tracking, and document management while partnering with internal stakeholders to ensure contractual obligations are met.
Responsibilities- Draft, review, process, and maintain contracts, amendments, renewals, and related documentation
- Track contract milestones, expiration dates, renewals, and compliance requirements
- Coordinate contract approvals and execution with internal departments and external parties
- Maintain organized contract records and documentation within company systems
- Assist with contract negotiations and ensure adherence to company policies and procedures
- Support audits, reporting, and risk management initiatives related to contractual obligations
- Serve as a liaison between legal, finance, operations, vendors, and customers
- Monitor contract performance and resolve administrative issues as needed
- Bachelor's degree or equivalent experience
- 3 years of contract administration, legal support, procurement, or related experience
- Experience reviewing and managing commercial agreements and contract documentation
- Strong organizational, communication, and problem-solving skills
- Proficiency with Microsoft Office and contract management systems
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Detail-oriented with strong analytical and documentation skills
- Experience supporting government, manufacturing, construction, engineering, or professional services contracts
- Familiarity with contract compliance, vendor management, and procurement processes
- Experience working with ERP, CRM, or contract lifecycle management platforms
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.