What are the responsibilities and job description for the Billing & Pricing Analyst position at Vaco by Highspring?
This role supports the internal management of client fee structures and rate-related processes within a professional services environment. The position works closely with billing operations leadership and cross-functional finance partners to ensure client rate arrangements are documented, maintained, and applied accurately. The ideal candidate is detail-oriented, adaptable, and comfortable working across multiple teams in a deadline-driven setting.
Core ResponsibilitiesAssist with identifying and organizing client arrangements that fall outside standard pricing structures, ensuring key terms and timelines are properly recorded and monitored.
Maintain accurate client and matter records related to negotiated fee terms, including start dates, end dates, and special conditions.
Provide support during scheduled and ongoing pricing reviews, helping coordinate updates and adjustments throughout the year.
Process approved rate updates for timekeepers and assist with recalculating work that has not yet been billed.
Communicate approved changes to attorneys, administrative staff, and internal finance teams as needed.
Contribute to conversations around workflow efficiency and process improvement in partnership with pricing and financial planning teams.
Respond to internal questions related to rates and pricing with professionalism and attention to detail.
Prepare customized reports and data pulls related to pricing and rate activity.
Serve as backup support for related finance or matter maintenance functions when needed.
Participate in special projects and ad hoc assignments as required.
Ability to juggle multiple priorities and remain effective in a fast-moving environment.
Flexible and adaptable approach to changing deadlines and business needs.
Strong communication skills with a professional, service-oriented mindset.
Comfortable working with attorneys, finance professionals, and administrative teams.
Analytical curiosity with the ability to identify inconsistencies or issues and escalate appropriately.
Strong organizational habits and attention to detail.
Sound judgment, problem-solving ability, and critical thinking skills.
Working knowledge of Microsoft Office, with solid Excel capability; experience with legal or professional services billing systems is helpful but not required.
2-4 years of relevant professional experience.
Bachelor's degree preferred in business, finance, accounting, or a related discipline.
Equivalent experience through internships, coursework, or prior roles in finance, billing, operations, or business services may be considered in lieu of a degree.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.