Accounts Payable Specialist

Accounts Payable Specialist - Fully Remote

Our client is seeking an experienced Accounts Payable Specialist to join their team in a fully remote capacity. This is an indefinite temporary opportunity for an AP professional with a strong background in high-volume accounts payable, preferably within the transportation, logistics, distribution, or courier industry. Experience with e-Courier and courier pay processes is highly desirable.

This individual will be responsible for managing day-to-day AP functions, processing vendor invoices, reconciling courier and driver payments, and ensuring timely and accurate payment processing. The successful candidate will be detail-oriented, organized, and comfortable working independently in a fast-paced, fully remote environment.

Key Responsibilities

• Process high volumes of vendor invoices, ensuring accuracy, proper GL coding, and timely entry.

• Manage the full accounts payable workflow, including invoice processing, routing approvals, payment preparation, and disbursements.

• Review, validate, and reconcile courier pay, driver payments, and related operational expenses.

• Utilize e-Courier or similar courier management platforms to review and validate payment details and supporting documentation.

• Investigate and resolve invoice discrepancies, payment variances, and vendor inquiries in a timely manner.

• Reconcile vendor statements and research outstanding balances to ensure accurate AP records.

• Communicate regularly with internal departments, vendors, and courier partners regarding invoice status and outstanding payments.

• Assist with month-end close activities, including AP accruals, account reconciliations, and supporting documentation.

• Maintain organized and accurate accounts payable records and ensure proper documentation of transactions.

• Identify opportunities to streamline AP processes, improve efficiencies, and strengthen workflow procedures.
  
  

Qualifications

• 2 years of hands-on accounts payable experience.

• Previous experience within the transportation, logistics, distribution, or courier industry strongly preferred.

• Familiarity with e-Courier and/or courier pay processes highly preferred.

• Experience processing high-volume invoices and managing payment cycles.

• Strong Microsoft Excel skills and proficiency with Microsoft Office applications.

• Excellent attention to detail, organizational skills, and ability to manage competing priorities.

• Strong analytical and problem-solving skills, particularly when researching payment discrepancies.

• Effective written and verbal communication skills.

• Ability to work independently, manage deadlines, and remain productive in a fully remote environment.
  
  

Position Details

• Employment Type: Indefinite Temporary

• Work Arrangement: 100% Remote

This is an excellent opportunity for an AP professional with transportation or courier industry experience who is comfortable managing high-volume transactions and taking ownership of day-to-day accounts payable operations.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).