What are the responsibilities and job description for the Accounts Payable Lead position at Vaco by Highspring?
Role: Accounts Payable Lead
Salary: $165,000 - $175,000/annually Bonus & Benefits
Location: Manhattan (3 days a week onsite)
Job Description:Finance Systems & Optimization
System Administration: Serve as the functional owner for NetSuite and Concur, ensuring maximum uptime and efficiency.
Continuous Improvement: Partner with IT to lead system upgrades, automate manual workflows, and scale tools to meet organizational growth.
Data Integrity: Maintain rigorous standards for system functionality and financial data accuracy.
Full-Cycle Management: Supervise the AP lifecycle from invoice ingestion to final disbursement.
Control & Governance: Develop, document, and enforce internal AP controls and policies to mitigate risk and ensure policy adherence.
Tax & Reporting: Oversee year-end 1099 processing and vendor master file maintenance.
Vendor Relations: Manage key vendor partnerships and resolve complex billing discrepancies.
Liquidity Oversight: Lead daily cash management, including reporting, bank reconciliations, and cash flow forecasting.
Transactions: Execute high-level banking activities, including domestic/international wires, ACH payments, and deposits.
Banking Strategy: Monitor banking relationships and proactively recommend strategies to optimize fees and liquidity.
Policy Ownership: Design and maintain global expense reimbursement policies that balance employee needs with fiscal responsibility.
Auditing: Review employee expense reports for compliance, identifying trends and opportunities for cost savings.
Mentorship: Lead and develop a high-performing team of 1-2 direct reports.
Culture: Foster a departmental environment rooted in accountability, collaboration, and process innovation.
Education: Bachelor's degree in Finance, Accounting, or a related field. An MBA, CPA, or CTP is highly preferred.
Experience: 10 years of progressive finance operations experience, with a heavy emphasis on AP and Treasury.
Technical Mastery: Advanced proficiency in NetSuite and Concur is required, including experience with implementations or optimizations.
Banking Expertise: Proven track record managing domestic and international wire transfers and professional banking relationships.
Analytical Rigor: A deep understanding of GAAP, internal controls, and financial analysis.
Communication: Exceptional interpersonal skills with the ability to translate complex financial processes for non-finance stakeholders.
Integrity: Uncompromising ethics and attention to detail in financial reporting.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $165,000 - $175,000