What are the responsibilities and job description for the Accounting Clerk position at Vaco by Highspring?
A/R & A/P Specialist
Overview
We're looking for a well-rounded AR/AP Specialist who can take ownership of the credit and receivables process while also supporting day-to-day accounts payable activity. This role is ideal for someone who enjoys working across the full order-to-cash cycle, has a solid understanding of credit evaluation, and is comfortable stepping into AP tasks when needed.
Responsibilities
Accounts Receivable / Credit (Primary Focus)
* Manage the full AR cycle including invoicing, cash application, collections, and account reconciliation
* Review new and existing customer credit limits; perform credit checks and assess risk
* Handle past-due accounts with a balance of firmness and professionalism
* Investigate and resolve billing issues, short payments, chargebacks, and discrepancies
* Prepare AR aging reports and provide regular updates on cash flow and outstanding balances
* Partner with sales, operations, and management to resolve customer account issues
Accounts Payable (Secondary Focus)
* Process vendor invoices, verify coding, and ensure timely payments
* Assist with three-way matching for POs, packing slips, and invoices
* Reconcile vendor statements and resolve discrepancies
* Support month-end closing tasks related to AP
* Help maintain accurate and organized AP files and documentation
General Accounting Support
* Assist with month-end close activities related to AR and AP
* Maintain up-to-date records within the accounting system
* Support audits by preparing requested documentation
* Contribute to process improvements and workflow efficiencies
Qualifications
* Experience in both Accounts Receivable and Accounts Payable
* Strong credit and collections background preferred
* Solid understanding of basic accounting principles
* Comfortable handling a fast pace and juggling multiple priorities
* High attention to detail and strong problem-solving skills
* Experience with ERP systems; ability to pick up new tools quickly
* Strong communication skills when working with customers and vendors
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
