What are the responsibilities and job description for the Project Assistant (Hybrid/Flex) position at VAA?
Project Assistant (Hybrid/Flex)
VAA is seeking a Project Assistant to join our team. In this role, you will support project teams by performing entry-level project coordination and document control tasks. This role is designed for individuals who are developing foundational knowledge of project coordination, gaining experience through mentored assignments, and contributing to multidisciplinary project teams under close supervision.
Your role:
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Collect data and gather information to support project coordination and document control activities
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Assist with preparation of project procedures and project-related documentation
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Support document formatting to ensure proper structure and content
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Gain exposure to multidisciplinary project teams and project workflows
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Perform assigned tasks using standard techniques, procedures, and criteria
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Project setup in accounting/project management systems
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Maintain and regularly update the centralized client directory to ensure accuracy and completeness of client records
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Collect, track, and maintain Certificates of Insurance (COIs), Purchase Orders, contracts and W9 forms for clients, subcontractors, vendors, and consultants as required
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Cost tracking, budget monitoring, and basic variance tracking
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A/P and A/R coordination related to projects
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Support in monthly billing efforts.
Your resume must include:
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High school diploma or GED.
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1 year of related experience and / or training and knowledge of construction industry – a plus
Starting Hourly Range: $21.00 - $26.00. A variety of factors are considered when determining an offer including, but not limited to, market data, geographic location, experience, and specialized skills.
Benefits: Health, dental, vision, life insurance, profit-sharing, 401(k), paid leave, and more!
Get to Know VAA
VAA is an Engineering, Planning and Design firm specializing in commercial projects, bulk commodity-handling facilities, and structures for value-added processing, manufacturing and distribution. VAA is one of the industry's leading firms, combining nearly a half-century of excellence with a vibrant, future-focused energy. We serve a diverse portfolio of clients, ranging from multinational corporations to local municipalities to individual farms and businesses.
Hear first-hand what it's like to work here, the range of opportunities you can find and the wealth of resources that will support you - both professionally and personally:
https://vaaeng.com/careers/#careers-video
Why VAA?
- It's not all calcs and CAD around here. Join your peers for a chili cookoff or homebrew tasting... get an opportunity to dunk the CEO during our annual Community Caring Campaign. Take advantage of charitable PTO to volunteer for organizations you're passionate about. At VAA, we're committed to building community from within and making a difference in the communities where we live and work.
- Support for life/work balance: flexible schedule options, onsite gym, Employee Assistance Program, and fun opportunities for friendly competition
- Ongoing professional development, including mentoring, online learning and tuition reimbursement.
- An award-winning workplace, recognized by USA Today as a national 2024 and 2025 Top Workplace USA and by the Star Tribune as one of Minnesota's Top 200 Workplaces (2022/2023/2024/2025).
Let's get growing™
Your career. Your talents. Your network.
Apply today!
#VAA #ProjectAssistant
VAA is an Equal Employment Opportunity/Vets/Disability employer
Salary : $21 - $26