Acquisition & Utilization Specialist

The Acquisitions & Utilization Specialist ( AUS) serves as the Medical Center liaison and advisor on contract related services focusing on critical clinical and healthcare services, product acquisition and support services required by project managers, program managers, upper management and stakeholders. The AUS is considered the subject matter expert on all aspects of procurement for a wide variety of items to include specialized services required by the Medical Center.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Grade Determination: Specialized Experience for GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Specialized experience includes: handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts including pre-award and post-award; preparing procurement packages with unique, emergent and complex requirements including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, market research, etc.); developing sole source justifications; developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations with other officials throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. OR,

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctorial degree or 3 full years of progressively higher level education leading to such degree or LL.M., if related. (Transcripts required).

OR,

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate education in excess of 18 semester hours. (Transcripts required).

You will be rated on the following Competencies for this position:

• Technical Competence
• Contracting/Procurement
• Control of Funds
• Communication
• Negotiation
• Reasoning

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

The duties of this occupation include but are not limited to the following:

• Serves as the medical center liaison and advisor on contract related services focusing on critical clinical and healthcare services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services.
• Develops procedures, policies, and supporting artifacts to ensure procurement activities are consistent with Federal Acquisition Regulations (FAR), VA Acquisitions Regulations (VAAR) and other federal procurement laws and regulations.
• Develops and implements processes and procedures as changes are made to the VHA Procurement Manual.
• Provides expertise as the contract analyst responsible for furnishing advice, reviews and services concerning a wide variety of service procurements requiring in-depth analysis and resolution.
• Develops performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times and reporting requirements.
• Reviews procurement documents for accuracy, adequacy and completeness, and assists service line managers as needed to ensure the final documents are acceptable.
• Develops sole source justifications in relation to cost, limited availability or unusual nature based on health care resource needs.
• Reviews contracts, work directives, and other ordering instruments to extract schedules of deliverable items and services, and maintains records of performance and delivery against those schedules.
• Assists in the development of procurement documents to ensure conformity to requirements including sole source justifications, government estimates, evaluation criteria, options, funding, delivery schedules, and lead times.
• Oversees and ensures compliance with the terms of contracts to determine modifications.
• Monitors contract expenditures requiring funds control (e.g. monitoring labor hour contracts to ensure funding levels are not exceeded). Reports on deviations from contract terms and manages a record system that includes contractor information and key contractual due dates to ensure the contractual actions are completed timely.
• Ensures that all contracted services provided by licensed independent practitioners and professionals are operating within the scope of their privileges, training, or credentials.
• Coordinates with leadership, clinical service customers, Contracting Officer Representatives (CORs), logistics staff, and other stakeholders to develop and execute acquisition strategies.
• Advises professional and technical personnel on the conditions of the contract, payments, changes, and other administrative issues which affect the financial position of the government and contractors.
• Coordinates with legal counsel to resolve unique situations that may impact procurement actions.
• Negotiates performance requirements among multiple sites and service lines in order to obtain agreement, standardize enterprise equipment, supply, and/or service requirements in support of VISN strategic acquisition plans.
• Advises on all phases of negotiation with the contract specialist and/or contracting officer for contract modifications, change orders, supplemental agreements, and delivery order processes including requirements, definition, justification, and approval for service contract extension.
• Provides advice regarding procurement regulations for negotiations and resolves problems.
• Conducts analyses and recommends courses of actions to ensure that various clinical and administrative service requirements have addressed considerations such as construction, budgeting, supporting manpower and other factors.
• Develops and analyzes reports and makes recommendations to senior management officials regarding the contracting support of the facility.
• Monitors quality assurance surveillance plans to ensure that contracted services meet the expectations and needs of the facility.
• Researches and analyzes guidelines to develop, recommend, and implement solutions.

Promotion Potential: This vacancy is at the full performance level GS-11.
Work Schedule: 8:00am-4:30pm Monday - Friday
Compressed/Flexible: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Acquisition & Utilization Specialist/PD99810S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Bargaining Unit: This position is a AFGE Bargaining Unit position.

Salary : $88,005