Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help create a welcoming environment for clients, support team members, and keep our office functioning at its best. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a vibrant workplace.

Responsibilities

• Manage calendar appointments, schedule meetings, and coordinate office events using tools like Google Workspace.
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Support office management activities including supply inventory, equipment maintenance, and space organization.
• Provide administrative support such as copying, scanning, mailing, and preparing correspondence or reports.
• Maintain a clean and organized reception area while demonstrating excellent phone etiquette and organizational skills.
• Will need there own verhicle to help collect payments at offices of contractors.
• Collaborate with team members on special projects requiring strong time management, multitasking, and clerical expertise.

Experience

• Prior office experience in administrative or clerical roles is highly preferred; familiarity with office management is a plus.
• Proven customer service skills with the ability to handle inquiries professionally via phone or in person.
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry software.
• Experience with QuickBooks or bookkeeping is advantageous for supporting financial tasks.
• Bilingual abilities are desirable to effectively communicate with diverse clients and team members.
• Excellent organizational skills with keen attention to detail; ability to prioritize tasks efficiently.
• Demonstrated proficiency in typing quickly and accurately while maintaining high-quality work standards.
• If have experance working for a construction company that would be a huge plus.
• Filing procedures, proofing documents, and office etiquette will contribute to your success in this role. Join us as an Office Assistant where your enthusiasm for organization and customer service will make a real impact! This position provides valuable experience in office administration while supporting a collaborative team environment dedicated to excellence in service delivery.

Job Type: Part-time

Pay: From $23.11 per hour

Expected hours: 20 per week

Benefits:

• 401(k) matching
• Parental leave

Work Location: In person

Salary : $23