Program Coordinator - Department of Psychiatry and Behavioral Sciences

Job Description The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a Program Coordinator to join their team. About this Opportunity Reporting to the Associate Director of Education, the Psychiatry Residency Program Coordinator is responsible for supporting the day-to-day operations, accreditation activities, and educational mission of the Boise Psychiatry Residency Program. By coordinating administrative processes, supporting residents and faculty, and fostering strong partnerships across the University of Washington, Boise VA, and affiliated training sites, this position helps ensure an exceptional training experience and contributes to the development of WWAMI’s future psychiatry workforce. Key Responsibilities Program Operations and Coordination (35%): Coordinate day-to-day residency program activities, including managing schedules and calendars, maintaining program documentation, tracking attendance, coordinating didactics and conferences, and supporting ongoing program operations. Resident Support and Records Management (15%): Maintain resident files and training records, process verification requests, monitor required training and compliance documentation, and ensure accurate residency program data and records. Recruitment and Selection Activities (10%): Coordinate residency recruitment processes, including scheduling interviews, supporting applicant communications, and assisting with recruitment events and related logistics. Program Events and Educational Activities (10%): Plan and support educational conferences, resident events, orientation activities, graduation ceremonies, and other program-sponsored activities that enhance the resident experience. Onboarding and Offboarding Administration (10%): Support the onboarding of new residents and the offboarding of graduating residents, including coordination of required documentation, systems access, and orientation activities. Systems, Database, and Website Administration (8%): Maintain data and information in residency management systems, scheduling platforms, SharePoint sites, Teams groups, websites, and other program tools to ensure accuracy and accessibility. Accreditation and Compliance Support (5%): Assist with activities that support program accreditation, regulatory compliance, and institutional requirements, including maintaining documentation and monitoring training requirements. Stakeholder Coordination and Administrative Support (5%): Collaborate with faculty, residents, program leadership, UW School of Medicine, the Boise VA, and affiliated training sites to support program administration and ongoing operational needs. Continuous Improvement and Professional Development (2%): Participate in process improvement initiatives, program reviews, professional development activities, and other projects that enhance program effectiveness and operational excellence. Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications High school graduation or equivalent AND two years of experience in graduate medical education or a higher education environment. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager. Preferred Qualifications Demonstrated success in management of programs, activities, or units. Proficient knowledge of Microsoft Access, PowerBI, and/or other database programs; knowledge of Office 365 suite, including PowerApps and Power Automate, preferred. Experience with web editing tools such as Wordpress. Previous experience working in graduate medical education at the University of Washington. Familiarity with ACGME, VA Office of Academic Affiliations (OAA), AAMC, and other accrediting and regulatory bodies that affect resident and fellow education and training. Working Conditions This position is onsite in Boise, Idaho with hybrid telework eligibility to include 2-3 days per week of remote work possible. Requires travel to UW Seattle several times a year for onboarding, training, and strategic planning. About the Team The Department of Psychiatry and Behavioral Sciences is the third largest department within the School of Medicine. The department supports over 330 full-time faculty members, 460 courtesy faculty members, and 350 staff, with overall annual operations funding from all sources exceeding $150 million supporting the work of faculty providing clinical services, a highly competitive residency training program, a robust research portfolio, and more. Learn more about us at https://psychiatry.uw.edu/. Placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process. Compensation, Benefits and Position Details Pay Range Minimum: $47,256.00 annual Pay Range Maximum: $63,156.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. 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Salary : $150