What are the responsibilities and job description for the Procurement Services Specialist - University Procurement Services position at UW Candidate Experience?
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Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
- Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
- Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
- Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.
JOB TITLE:
Procurement Services Specialist
JOB PURPOSE:
The Procurement Specialist provides operational support for university procurement activities by performing assigned purchasing and procurement-related functions in accordance with applicable policies, procedures, and regulatory requirements. The position supports responsible stewardship of university funds through assistance with routine solicitations, procurement card (PCard) program administration and maintenance, supplier registration support, and other procurement services that facilitate efficient and compliant purchasing operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Review and approve requisitions in assigned categories within WyoCloud to ensure purchases comply with university policies, procedures, and valid business purpose requirements.
- Review contract submissions prior to General Counsel review to verify supplier selection and compliance with university procurement policies and procedures.
- Communicate with requestors to resolve issues related to requisitions, contracts, and procurement documentation to facilitate timely approvals.
- Provide guidance and support to campus end-users regarding university procurement policies, procedures, purchasing processes, and documentation requirements.
- Assist end-users with requisition entries, including appropriate categorization, supporting documentation, and issue resolution within WyoCloud.
- Provide contract management support for designated procurement categories managed by the Procurement department.
- Support administration of the P-Card program through data entry, record tracking, agreement intake, card ordering, and responding to routine program inquiries by phone and email.
- Review and approve supplier registrations and updates in the supplier portal to maintain accurate supplier records.
- Maintain departmental operational resources, including website content, training materials, handbooks, and related documentation.
SUPPLEMENTAL FUNCTIONS:
- Perform miscellaneous job-related duties as assigned.
- Attend and participate in training and other professional development activities.
- Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.
COMPETENCIES:
- Integrity
- Ability to Learn
- Service Orientation
- Collaboration
- Quality Orientation
- Innovation
MINIMUM QUALIFICATIONS:
Education: Associate’s Degree or equivalent combination of education & experience
Experience: 2 years work-related experience
DESIRED QUALIFICATIONS:
Experience in Finance or Financial Software
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 6/4/2026 will receive full consideration.
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/