What are the responsibilities and job description for the Data Control Specialist - UW Foundation position at UW Candidate Experience?
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
- Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
- Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
- Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.
JOB TITLE:
Data Control Specialist, UWF
JOB PURPOSE:
Manage processes and maintain all biographical data in the Foundation databases, in which all donor, alumni, staff, student and constituent information is permanently recorded for the use of the UW Foundation and the University of Wyoming according to Foundation and industry data management standards. Maintain some processes of internal departmental databases.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Ensure that backup information on all database changes is appropriately maintained and/or scanned into the OnBase electronic documentation system.
- Maintain data integrity within internal databases and systems as requested, conducting data clean-up as needed.
- Identify data that may need additional verification and work closely with others to assure the accuracy of constituent information.
- Use varied software tools with a high level of competence: such as Advance CRM, AlumniFinder, OnBase, MS Office, Windows, and other software.
- Meet demanding and conflicting deadlines, prioritize multiple projects.
- Maintain strict confidentiality of all information accessed and managed and apply a working knowledge of regulations and standards regarding confidential data.
- Assist in developing mass additions, updates, and global changes to the database regarding constituent records.
- Serve as a resource to provide an in-depth understanding of the constituent database information.
- Identify controls and compliance metrics to reduce data issues and improve data quality.
- Use database reporting tools to query databases and to troubleshoot data integrity issues.
- Work with peer institutions to survey, benchmark, and to identify third party vendor biographical information to append to the Foundation database.
- Work professionally, effectively, and collaboratively with donors, friends, alumni, Foundation leadership and management, other teams to accomplish Foundation priorities and goals.
SUPPLEMENTAL FUNCTIONS:
- May assist with departmental budget planning process including research and provide/prepare financial reports.
- Assist with revision of forms and office procedures.
COMPETENCIES:
- Adaptability
- Analysis/Problem Identification
- Attention to detail
- Consistency
- Initiative
- Quality Orientation
- Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: Bachelor’s degree
Experience: 1 year progressively responsible work-related experience
Required licensure, certification, registration or other requirements: None
DESIRED QUALIFICATIONS:
- Advanced database principles and management
- Advanced operation of MS Office (Outlook, Access, Excel, Word, PowerPoint)
- Database security, backup, and recovery
- Recordkeeping methods and techniques
- Records maintenance and management
- Develop and maintain accurate databases.
- Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Communicate effectively, both orally and in writing
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
