Administrative Assistant - Plant Operations - FT

Job Summary

Administrative Assistant – Plant Operations

Location: Uvalde Memorial Hospital
Job Type: Full-Time

Schedule: Monday-Friday 8am-5pm ​​​​​​​Occasional adjustments may be needed depending on departmental needs.

Make a Difference Every Day

At Uvalde Memorial Hospital, every role contributes to a safe, efficient, and welcoming environment for our patients, visitors, and staff. Our Plant Operations team plays a vital part in keeping the hospital running smoothly—and we are looking for a dedicated Administrative Assistant who brings organization, heart, and strong attention to detail to support this mission.

This is more than an administrative role. It’s an opportunity to be the central hub that keeps communication flowing, projects moving, and essential operational needs on track. Your work will help ensure our facility remains safe, well-maintained, and survey-ready every day.

In This Role, You Will:

• Coordinate and track work orders, projects, purchase orders, and departmental processes.
• Assist with budget-related tasks, including monitoring expenses, preparing financial information, and supporting budget reviews.
• Create and maintain well-organized project folders, regulatory documentation, and departmental files.
• Prepare meeting agendas, minutes, schedules, and communications.
• Greet visitors, vendors, and staff while providing professional, friendly customer service.
• Sort and distribute departmental mail, ensuring urgent items are addressed promptly.
• Support the Director with preliminary budget worksheets, reviewing variances, and tracking spending.
• Help with invoice processing, coding, purchase orders, and timekeeping for departmental staff.
• Maintain office supply inventory and process orders as needed.

What We’re Looking For:

• A detail-oriented, people-centered professional with at least 2 years of administrative or office experience.
• Someone with basic accounting knowledge—including expense tracking, invoice processing, and budget support—to assist with financial tasks and operational budgeting.
• Strong organizational skills and the ability to manage multiple tasks in a fast-paced department.
• Clear, friendly communication skills and a commitment to confidentiality.
• Proficiency in Microsoft Office, Outlook, and general computer applications.
• A team member who thrives both independently and collaboratively.

Why You’ll Love Working Here:

• You’ll join a supportive team that values collaboration, communication, and problem-solving.
• You will directly impact the daily operations that keep our hospital safe and functioning.
• We offer opportunities for professional growth, continuing education, and a full benefits package.
• Your hard work doesn’t go unnoticed—UMH believes in celebrating milestones and the people who help us achieve them.

Ready to Join Our Family?

If you’re ready to bring your organizational strengths, warm communication style, and financial-support mindset to a mission-driven team, we would love to meet you.