What are the responsibilities and job description for the Administrative Assistant - Birmingham position at UtiliQuest, LLC?
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The Administrative Assistant reports directly to the Operations Manager. In this role, the ideal candidate will be highly organized with the ability to prioritize multiple tasks, while supporting the Team with various duties. You will play an active part in the daily operations of the Center and support our business objectives.
Connecting You To Great Benefits
Primary duties may include, but are not limited to:
Required skills for success:
Why work with us
Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.
Building stronger solutions together
Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
The Administrative Assistant reports directly to the Operations Manager. In this role, the ideal candidate will be highly organized with the ability to prioritize multiple tasks, while supporting the Team with various duties. You will play an active part in the daily operations of the Center and support our business objectives.
Connecting You To Great Benefits
- Weekly Paychecks
- Paid Time Off, Parental Leave, and Holidays
- Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
- 401(k) w/ Company Match
- Stock Purchase Plan
- Education Reimbursement
- Legal Insurance
- Discounts on gym memberships, pet insurance, and much more!
Primary duties may include, but are not limited to:
- The ability to prioritize and assign work within commitment dates and times.
- Be able to quickly analyze a situation and develop a solution while working within the team to meet goals.
- Apply critical thinking skills to understand problems, analyze facts and anticipate results to make decisions based on available information.
- The ability to work within Excel and Google based Docs, create scheduling calendars and ticket tracking solutions.
- Answers customer calls to ensure satisfactory performance of service.
- Provides administrative support to Centers in our Arkansas Region.
- Responsible for the overall completeness and accuracy of all employment data entries
- Processes any onboarding paperwork for new hires and completes I9 verification.
- Composes and files routine correspondence.
- Assists with ordering office supplies.
- Assists with general office duties, as assigned.
Required skills for success:
- High school diploma or GED equivalency required.
- Six (6) months of experience in an administrative role or related experience required.
- Strong Interpersonal skills and ability to interact and work with staff at all levels
- Excellent written and verbal communication skills
- Ability to project professionalism in client and employee interactions
- Ability to learn new systems and software related to the role
- Strong understanding of Google and Office Suites
Why work with us
Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.
Building stronger solutions together
Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Salary : $20 - $24