Operations and Communications Coordinator

About Utica University:

Located in the heart of Central New York, Utica University is a comprehensive, independent, private institution founded in 1946 as Utica College. We offer many of the advantages of a large university, such as undergraduate and graduate degree options, excellent academic programs, and outstanding faculty, but with an intimacy and a high degree of personal attention more closely associated with smaller private institutions.

We empower learners to achieve their career and life goals through personally enriching experiences and outstanding educational pathways.

At Utica University, we are committed to creating a working and learning environment where all people feel supported.

Following our institutional values, we work to support diverse perspectives, backgrounds, and experiences in an equitable, respectful, and inclusive environment, while promoting freedom of expression and encouraging civil discourse.

Job Description:

Position Summary:

The Operations and Communications Coordinator is responsible for coordinating the daily operations and communication of the department and ensures efficient execution of procedures and processes central to the Young Scholars Liberty Partnerships Program. They provide overall operational support for the department including but not limited to managing accounts payable and receivable and ensuring basic accounting measures are met, facilitating professional communications to external constituents, and oversight of logistics associated with catering and other event-specific duties. This position is also responsible for organizing record-keeping, correspondence, database management, and grant reports for the Young Scholars LPP.

Responsibilities:

• Coordinate office operations including supervision of student office staff, with assistance and direction from Director of Program Operations and Executive Director
• Assist with developing and implementing volunteer engagement programs
• Assist Director of Program Operations with delivery of all operational goals of the department
• Responsible for departmental communication to include: content creation, website maintenance, newsletters, posters, social media, invitations, etc.
• Monitor departmental budgets and report on status, variances, and potential issues
• Coordinate and prepare program agenda and minutes for staff and advisory board meetings
• Maintain department and program records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports (specifically, required reports for the University and the State)
• Communicate professionally with parents and guardians of Program students
• Maintain adequate office supplies and other material required for the operation of the department and program, which may include researching services and pricing, processing quotes, creating purchase orders and requisitions, and submitting for timely payment
• Arrange transportation for all YSLPP events, including summer program and field trips
• Assist with the preparation, distributions, proofreading, and all mailing of brochures, newsletters, event flyers, certificates, and other promotional materials
• Responsible for building and/or room scheduling and service requests, as required
• Work some weekends and evenings for YSLPP special events
• Responsible for working with other team members to achieve successful results on all established individual and departmental goals and key performance indicators
• Take an active role in the development of the department's strategic and operational plans as required by department leadership. Work closely with department supervisor to develop and implement operational goals that support department success
• May perform other duties as assigned

Requirements:

Education and Experience:

• Associate's Degree or equivalent required, Bachelor's degree, preferred
• Prior experiences with professional communications, basic accounting procedures, travel logistics, appointment scheduling, event planning and coordination, required
• Must be proficient with Microsoft Word, Outlook, Excel, graphic design tools, and database management

Skills/Abilities:

• Strong organizational skills and a high regard for detail, required
• Excellent verbal, written, and non-verbal communication skills
• Strong computer skills
• Interest in the use and application of upcoming technology, new software, etc

Supervisory Responsibility:

• Office workers for Federal University Workstudy and Workforce Investment workers

Driving Responsibility:

• This position may occasionally involve travel using a University - owned or University-rented vehicle

Additional Information:

Visa sponsorship is not available for this position

EEO Statement

Utica University is committed to equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.

Application Instructions:

To be considered for this position, you must upload the following documents:

• Resume / Curriculum Vitae
• Cover Letter