Graduate Assistant - UT Social Work_Recruitment

Job Posting Title: Graduate Assistant - UT Social Work_Recruitment ---- Hiring Department: School of Social Work ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 20 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Aug 16, 2026 ---- Position Duration: Expected to Continue Until May 15, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The mission of the doctoral program in social work at UT Social Work is to train the next generation of scientists and stewards of the social work discipline who are dedicated to creating social change. We seek to prepare an exceptional cadre of scientists to provide leadership and education for the profession and conduct rigorous interdisciplinary research with the principal aim of advancing social work practice, and enhancing human well-being. About UT Austin The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people. UT Social Work is ranked among the top 10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being. Learn more about UT Austin’s mission and values , leadership and strategic plan . Student employee benefits: As a student employee of the university, you may be eligible for certain kinds of benefits. The charts on this page outline some of the benefits that may be available to you, depending on your student job title. Additional eligibility requirements, such as those explained in the notes to the charts, may apply. Purpose: Supports the UT Social Work Recruitment Office in delivering comprehensive recruitment and outreach initiatives across the BSW, MSSW, and PhD programs by coordinating events, managing communications, and enhancing the prospective student experience through responsive and organized administrative support. Responsibilities Provide administrative and operational support for virtual and in-person recruitment, orientation, and engagement events across the BSW, MSSW, and PhD programs. Serve as the Lead Dean’s Ambassador by supporting ambassador communication, scheduling, coordination, and event participation. Assist with recruitment event planning, logistics, setup, check-in, and execution to ensure successful student-facing programming. Support communication efforts with prospective students, applicants, and admitted students through email, phone, virtual platforms, and in-person engagement. Coordinate and facilitate prospective student-to-current student connections, including responding to requests in a timely and professional manner. Meet with prospective students as needed to share student experience and support recruitment initiatives. Assist with the development, organization, and updating of recruitment materials, presentations, outreach resources, and digital content. Assist in the technical coordination and troubleshooting of virtual events to support accessibility and overall event effectiveness. Support the processing, organization, and tracking of recruitment requests, inquiries, and outreach initiatives. Maintain and update recruitment records, databases, and tracking systems while ensuring accuracy and confidentiality. Generate reports, dashboards, and recruitment-related data summaries to support outreach strategies and enrollment planning. Collaborate with staff to improve workflows, communication processes, and prospective student experience across recruitment initiatives. Maintain organized electronic files, shared resources, and recruitment materials for the Recruitment Office. Provide general administrative and operational support to the Director of Recruitment as needed. Other duties as assigned. A minimum 1-year commitment is requested. Required Qualifications Currently enrolled graduate student at The University of Texas at Austin Minimum 3.0 cumulative GPA Strong professional communication, administrative, and customer service skills Experience supporting events, workshops, or programming activities Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook) and AI tools Ability to work both independently and collaboratively in a team environment Strong organizational and time management skills High level of attention to detail Preferred Qualifications Familiarity with online database management Experience with ordering catering and/or supplies for department Salary Range $21.49 hourly / 20 hours per week Working Conditions This position is located in Austin, TX May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Availability Monday - Friday between the hours of 8:00 AM and 5:00 PM Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a faculty member Letter of interest ---- Employment Eligibility: Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000 students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to hrsc@austin.utexas.edu. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus