Senior Academic Program Coordinator - UT Social Work

Job Posting Title: Senior Academic Program Coordinator - UT Social Work ---- Hiring Department: School of Social Work ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About UT Austin: The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people. About UT Social Work: For more than 75 years, the School of Social Work at The University of Texas at Austin has led Texas in developing leaders and changemakers committed to advancing society through innovative teaching, impactful scholarship and compassionate service. Ranked as one of the nation's top 10 schools of social work for more than 20 years, UT Social Work pioneers interdisciplinary approaches to social work education. Learn more about UT Austin’s mission and values, leadership and strategic plan. Benefits package: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time  Paid holidays  For more Total Rewards click here This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change. Purpose Assist the Assistant Dean for Practicum Education in the planning, development and implementation of the Practicum placement process for undergraduate and graduate students of the UT Social Work. Responsibilities Coordinate correspondence between agencies and the university as it relates to placement development and maintenance for student internships. including leadership in the Community Partnership Development Committee. Implement and provide coordination of workshops, agency fairs, student orientations and information sessions for students in coordination with the Practicum team. Initiate, implement, and evaluate the practicum placement process for Social Work students each semester. Communicate with students, community-based organizations, Federal Work Study Office, and scholars representatives to prepare placements for students. Use the database for the majority of communication and coordination of these tasks. Implement and provide coordination of workshops, agency fairs, student orientations and information sessions for students in coordination with the field practicum team. Manage the Office of Practicum Education including the database and excel files, communication with students, clinical faculty liaisons, community agencies, BSW and MSSW Admissions, the DiNitto Career Center, and other University departments and Schools. Co-chair Practicum Education Committee. Oversee maintenance and accuracy of student faculty and agency practicum database in coordination with practicum team. Oversee maintenance and accuracy of student faculty and agency field practicum database in coordination with field practicum team. Strategically organize Office of Practicum timeline and sequence of events (calendar coordination) Required Qualifications Bachelor's degree in related practicum (Relevant education and experience may be substituted as appropriate.) Professional demeanor Experience coordinating or administering a program. Experience working with students in a higher education Demonstrated ability to prioritize job tasks in dynamic circumstances without sacrificing accuracy and attention to detail. Demonstrated ability of excellent interpersonal, verbal, and written skills. Demonstrated experience with Word, Excel, and database systems (ability to create and modify databases). Demonstrated ability to work well with faculty, staff, students, and community organizations. Demonstrated ability in handling confidential information. Ability to take initiative and work independently. Flexibility and adaptability in responding to the needs of students. Demonstrates agility in acquiring new knowledge Proactive in identifying challenges and implementing effective solutions Preferred Qualifications A combination of two years of experience with student groups in the community, developing student programs or counseling students in an academic program setting. Knowledge of university resources and administrative applications. Familiarity with campus culture and student life. Proficiency with survey tools (Qualtrics, surveymonkey) Salary Range $50,000 depending on qualifications Working Conditions Standard office conditions with the majority of time spent in contact with students, during usual office hours. This position is based in Austin, TX and is required to work on campus. Work Shift Monday – Friday (hours set by supervisor) Occasional/seasonal evening and/or weekend work. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000 students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to hrsc@austin.utexas.edu. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus