Office Manager

Part-Time Office Manager

Position Overview

The Part-Time Office Manageris responsible formaintaininga welcoming, organized, and professionally run office environment for clients and staff at UCEBT. This role oversees front desk operations, supervises front desk employees, and ensures smooth coordination between clinicians, administrative staff, and clients. The Office Manager plays a key role inmaintainingthe daily flow of the center by supporting scheduling processes, supervising reception staff,maintainingoffice procedures, and ensuring the physical office space reflects UCEBTs professional standards. This is an in-person, part-time position requiring regular on-site attendance.

Expected Weekly Hours

• Approximately 1525 hours per week.

• Schedule may vary based on operational needs, meetings, and front desk coverage requirements.

• Regular in-person presence isrequiredto supervise front desk staff and support office operations.
  

Key Responsibilities

Front Desk Leadership & Supervision

• Supervise and support front desk staff to ensure excellent client service and consistent office operations.

• Coordinate front desk coverage, schedules, and timesheets.

• Train, onboard, andprovideongoing guidance to front desk employees.

• Assistwith hiring and performance management for front desk roles.

• Provide backup reception coverage when needed.
  

Client Services & Front Desk Operations

• Maintain a welcoming, professional reception environment for clients.

• Assistwith client inquiries, scheduling, and general front desk support.

• Ensure client communications, telehealth invitations, and billing documentation are handled accurately andin a timely manner.

• Coordinate with clinical and billing staff to resolve scheduling or documentation issues.

Scheduling & Administrative Coordination

• Support clinicians with schedule management and client appointment adjustments.

• Coordinateclinicianon-call schedules andassistwith coverage during leave.

• Assistwith meeting coordination, scheduling updates, and internal communications.

Office Operations & Facility Management

• Maintain a clean, organized, and professional office environment.

• Monitor office supplies and coordinate vendor services and facility maintenance.

• Manage incoming mail and support general office operations.

Office Procedures & Administrative Support

• Support the Operations Team inmaintainingand updating office procedures.

• Assistwith internal administrative requests, scheduling documentation, and staff events.

• Provide general administrative support to clinicians and leadership when needed.

Compliance & Professional Standards

• Ensure office operations follow HIPAA, OSHA, and organizational policies.

• Support compliance with professional, ethical, and regulatory standards.

Success in This Role

Success in this position will be reflected by:

• Consistent and reliable front desk coverage

• A professional and welcoming client experience

• Accurate clinician scheduling and administrative coordination

• Organized, well-maintained office operations

• Clear supervision and support for front desk staff

• Strong collaboration with clinicians, leadership, and administrative teams
  

Qualifications

• Bachelors degree preferred.
  
• Experience in healthcare, mental health, or administrative office management.
  
• Supervisory experience strongly preferred.
  
• Familiarity with Valant, BambooHR, Microsoft Teams, and general office technologies.
  
• 
  Strong communication, leadership, multitasking, and organizational skills.
  
• Ability to perform occasional physical tasks such as restocking supplies.
  

Please Provide a resume, cover letter, and two to three professional references in your application. Applications will be reviewed on a rolling basis and will continue until the position is filled.

Utah Center for Evidence Based Treatment is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Utah Center for Evidence Based Treatment makes hiring decisions based solely on qualifications, merit, and business needs at the time.