What are the responsibilities and job description for the Administrative Coordinator, Hospital Medicine position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division.
Provides leadership and supervision of administrative operations for a division with >90 FTE/ 80 cFTE. Directs an administrative team in the coordination of complex program operations, initiatives, and special projects. Ensures operational efficiency, timely execution, and alignment with divisional and institutional strategic goals. Manages the day-to-day operations of the division by collaborating with the Division Operations Administrator, Parkland Section Division Chief, Parkland Medical Director, as well as the Parkland Assistant Directors. Assists with the preparation/oversight of the $30M± Parkland Hospital Medicine budget. Position will assist with the oversight of the division’s accounting activities—this includes assisting with the preparation of the bi-annual incentive. Assists the Director of Scheduling with the preparation/execution of a complex scheduling system for Parkland HM faculty as well as Med/Peds-Hospital Medicine faculty, in addition to medical student and resident rotations. Assists with overseeing the division’s CME budget $400K±; assist with budget for division’s official events; and assist with division’s reconciliation and general budget.
PLEASE INCLUDE A COVER LETTER WITH YOUR RESUME AND APPLICATION
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma
Experience
10 years of progressively responsible administrative experience in business, medical, scientific, or health care environment.
May consider higher education completed in lieu of minimum requirements.
JOB DUTIES
Coordinates and supervises major or very complex programs, activities and special functions, including establishing, reviewing, and revising policies and procedures; supervises clerical and administrative employees working on program, activity, or special function; interprets policies and procedures; ensures timely and efficient operations to accomplish objectives.
Provides professional support on special projects, which may include tasks such as: collection, organization, and analysis of relevant data, preparation of time lines, and writing reports.
Develops and delivers special presentations.
Coordinates budget for activity, program, or project following appropriate accounting practices and procedures to ensure all work of activity or program is within budget; prepares and submits reports using spreadsheet and word processing software as required.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division.
Provides leadership and supervision of administrative operations for a division with >90 FTE/ 80 cFTE. Directs an administrative team in the coordination of complex program operations, initiatives, and special projects. Ensures operational efficiency, timely execution, and alignment with divisional and institutional strategic goals. Manages the day-to-day operations of the division by collaborating with the Division Operations Administrator, Parkland Section Division Chief, Parkland Medical Director, as well as the Parkland Assistant Directors. Assists with the preparation/oversight of the $30M± Parkland Hospital Medicine budget. Position will assist with the oversight of the division’s accounting activities—this includes assisting with the preparation of the bi-annual incentive. Assists the Director of Scheduling with the preparation/execution of a complex scheduling system for Parkland HM faculty as well as Med/Peds-Hospital Medicine faculty, in addition to medical student and resident rotations. Assists with overseeing the division’s CME budget $400K±; assist with budget for division’s official events; and assist with division’s reconciliation and general budget.
PLEASE INCLUDE A COVER LETTER WITH YOUR RESUME AND APPLICATION
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma
Experience
10 years of progressively responsible administrative experience in business, medical, scientific, or health care environment.
May consider higher education completed in lieu of minimum requirements.
JOB DUTIES
Coordinates and supervises major or very complex programs, activities and special functions, including establishing, reviewing, and revising policies and procedures; supervises clerical and administrative employees working on program, activity, or special function; interprets policies and procedures; ensures timely and efficient operations to accomplish objectives.
Provides professional support on special projects, which may include tasks such as: collection, organization, and analysis of relevant data, preparation of time lines, and writing reports.
Develops and delivers special presentations.
Coordinates budget for activity, program, or project following appropriate accounting practices and procedures to ensure all work of activity or program is within budget; prepares and submits reports using spreadsheet and word processing software as required.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Salary : $400,000